We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to Partners, Directors, and the wider team. This dynamic role requires exceptional organizational skills, strong discretion, and the ability to thrive in a fast-paced environment.
Key Responsibilities
-
Manage Partner and Director diaries, calendars, and Outlook email inboxes proactively.
-
Coordinate travel arrangements, expenses, invoices, timesheets, and meeting logistics (room bookings, Teams/Zoom, catering).
-
Create high-quality PowerPoint presentations, proposal documents, and meeting packs.
-
Maintain internal databases, run specific reports, and build relationships with clients and internal teams.
-
Assist with marketing initiatives, team social events, and office entertainment.
-
Provide holiday cover for administrative peers and support ad-hoc team projects.
Requirements
-
Advanced skills in MS Office (Word, PowerPoint, Excel) and Outlook management.
-
Proven experience managing large documents, presentations, and busy schedules.
-
Outstanding interpersonal, communication, and multi-tasking skills with high attention to detail.
-
Ability to work unsupervised, prioritize under pressure, and handle confidential information with discretion.
-
Familiarity with SAP, CRM, SmartTime, or ChromeRiver is a plus (training provided).
What We Offer
-
Flexible hybrid working arrangements.
-
Tailored benefits package including discounted health insurance and option to buy extra annual leave.
-
Continuous career development via dedicated learning platforms and professional support.
