Contract Role for 6-12 months | Hybrid, based in Dublin
We are currently building a Strategic Talent Pipeline in partnership with one of the world's most influential and innovative technology leaders. Our partner is a global name known for solving the world's most complex challenges through technology, and we are proactively identifying high-caliber administrative professionals to drive operational excellence within their leadership teams.
Please Note: Expression of Interest
While there is not an immediate vacancy today, we are curating a shortlist of exceptional talent for upcoming opportunities. By registering your interest now, you will be first in line for consideration when these high-impact roles officially open within their ecosystem.
As an ABP in this organization, you don't just manage calendars-you act as a strategic extension of leadership, exercising sound judgment and building the trusted relationships necessary to keep a global engine running smoothly.
The Role
In this capacity, you will provide proactive, high-impact administrative and operational support to executives and teams with minimal guidance. You will serve as a collaborative communicator, a culture carrier, and a reliable problem solver who drives results independently while elevating the overall effectiveness of the organization.
Key Responsibilities
Administrative & Executive Support
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Calendar Strategy: Manage complex calendars, including proactive scheduling, conflict resolution, and global time zone coordination.
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Time Optimization: Provide data-driven recommendations to optimize leadership time allocation across meetings, travel, and core priorities.
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Global Logistics: Coordinate domestic and international travel, including visas, tech readiness, and cultural considerations; remain on-call during travel as needed.
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Meeting Lifecycle: Prepare and support meetings by coordinating logistics, creating high-quality materials, and ensuring alignment with strategic objectives.
Site, Culture & Community Leadership
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Culture Advocacy: Plan and organize site initiatives related to community affairs, internal communications, and team dynamics.
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Strategic Advising: Advise leadership on programs that enhance team effectiveness and local site culture.
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Community Engagement: Serve as a mentor and active contributor within the broader administrative community across regional locations.
Event & Program Management
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End-to-End Execution: Lead internal and external programs (e.g., summits, tech talks, and team off-sites) from initiation through delivery.
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Project Oversight: Deliver medium- to large-scale projects independently, managing budgets, vendors, and identifying potential risks before they arise.
Operations & Resource Management
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Fiscal Responsibility: Manage expense reporting, invoices, and budget tracking for executive offices.
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Workspace Strategy: Partner with Real Estate and Workplace teams on space planning, headcount management, and office moves.
Required Skills & Qualifications
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Administrative Mastery: Advanced expertise in executive support, calendar management, and complex travel logistics.
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Project Management: Proven ability to manage large-scale events and cross-functional programs with precision.
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Discretion: Absolute commitment to confidentiality and the ability to navigate sensitive policy adherence.
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Communication: Exceptional written and verbal communication skills with the ability to influence stakeholders at all levels.
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Problem Solving: Sound judgment and the ability to pivot quickly in a fast-paced, evolving environment.
