Our client is seeking a diligent and experienced Accounts Assistant to join their finance department in Cork on a contract basis. Working within a structured environment, the successful candidate will primarily manage the accounts payable function while supporting broader month-end processes and reporting requirements. This role is essential for maintaining the integrity of the ledger and ensuring supplier relationships are managed effectively. As this is a contract position, we are specifically looking for candidates who are available immediately or at very short notice.
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Perform initial invoice verification and prepare documentation for digital managerial approval.
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Process all purchase invoices through digital accounting software, ensuring completion by day seven of the monthly cycle.
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Execute full creditor reconciliations and prepare accruals listings by day eight of the month-end period.
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Manage weekly supplier payment runs in accordance with reconciled accounts and established credit terms.
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Act as the primary point of contact for all supplier queries and invoice discrepancies.
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Oversee the processing of subcontractor invoices and ensure full adherence to RCT procedures.
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Ensure strict compliance with organisational protocols regarding cyber security, insurance verification, and payment authorisations.
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Generate and distribute daily, weekly, and monthly KPI reports across various operational areas.
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Conduct comprehensive bank and credit card reconciliations.
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Maintain the nominal ledger and provide general reporting to facilitate a smooth month-end close.
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Provide essential payroll cover as required, ensuring the accurate processing of hours via Sage Payroll.
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Assist the finance team with ad hoc administrative and financial tasks as they arise.
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Proven experience operating in a busy accounts payable or general accounting assistant role.
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Strong working knowledge of accounts production cycles and month-end deadlines.
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Prior experience with digital invoice processing software and automated workflows.
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Familiarity with Relevant Contracts Tax (RCT) and subcontractor payment regulations.
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Competency in Sage Payroll or similar payroll software is highly advantageous for providing department cover.
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Proficient in Microsoft Excel and general financial reporting tools.
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High level of attention to detail and a commitment to data accuracy and security.
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Ability to work effectively to strict monthly deadlines and manage a varied workload.
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Excellent communication skills for liaising with both internal stakeholders and external vendors.
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A proactive approach to problem-solving and the ability to work both independently and as part of a team.
