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Executive Assistant

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Job Summary

  • Dublin
  • Contract
  • JN -012024-1954598
  • Jan 23, 2024
  • Competitive
Job Description

Our client, a large multinational technology company, is looking for an Executive Administrator to support 2 Vice Presidents and their sales teams on a contract basis

This is a contract role that can be worked remotely.

Job Description:

Do you have initiative, flexibility, and thrive in fast-paced environments? Do you want to work with colleagues who are passionate about what they do and their customers and make an impact on a global scale? Do you want to work in an environment where teammates are highly collaborative, supportive and treat each other with respect? Do you want to have fun while working hard?

The ideal candidate for this role will need to be able to navigate and change directions quickly within a fast-paced environment, have stellar interpersonal skills and initiative, demonstrate good judgement, maintain a high level of confidentiality, set priorities, and handle multiple tasks simultaneously.

Being detail-oriented and having consistent and timely follow-through will be essential to success. Fluent English is a requirement. A calm and reassuring manner, bringing confidence and focus to the role will be highly valued.

Responsibilities:

  • Proactively manage complex calendars with the utmost attention to accuracy and timelines.
  • Plan and coordinate complex domestic and international travel itineraries.
  • Prepare expense reports in a compliant and timely manner. Ensure expense policy compliance across the team.
  • Coordinate scheduling and logistics for All Hands, team meetings, morale events and offsites, including venue selection and all meeting details following procurement guidelines.
  • Manage and maintain team distribution groups, headcount, space planning.
  • Team hardware and operational budget tracking while enforcing global policy compliance
  • Provide administrative support to include opening new hire requisitions, onboarding of new employees, equipment procurement and space allocation for new hires.
  • LT & team admin support when required.
  • Interact with C-level client contacts or their admin to set up client meetings.
  • Work on special projects as needed.

Qualifications

  • 5+ years of senior level business administrator experience in a fast-paced environment supporting high level executives & global sales teams.
  • Proficiency with software including Outlook, Word, Excel, PowerPoint and Visio.
  • Strong organizational, planning, time management, project management, problem-solving, and anticipatory skills.
  • Be able to execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once, work independently, be self-motivated and action oriented.
  • Able to build effective working relationships inside and outside the group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
  • Exercises sound judgment, tact, diplomacy, and professionalism applied in all transactions, maintenance of utmost confidentiality with sensitive and personal information.
  • Demonstrate a positive "can-do" attitude, is flexible, maintain confidentiality and be an effective team player.
  • Effective written and oral communication skills in English
  • A good sense of humor and ability to connect with people inside and outside the team is a huge plus.

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.

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Consultant Details

Consultant Details

Sinead McNally
Sinead McNally