Temporary Receptionist

About this Role:

Reporting to the Executive Assistant, this role will be responsible for delivering a professional and efficient Reception in Dublin and will also provide some ad-hoc administrative support to the Executive & Management teams.

Location: Dublin

Key Responsibilities:

Reception Duties

• Greet and receive all visitors
• Ensure visitor sign-in on arrival
• Answer all inbound calls in a prompt manner and transfer to the relevant person or department
• Maintain and manage meeting room calendars and bookings
• Set up meeting rooms in advance of meeting to ensure relevant supplies are on hand
• Receive, sort and distribute incoming post & courier deliveries
• Receive and distribute overnight delivery of post from other offices
• Collect and send outgoing post and courier deliveries
• Ensure Reception area is always well presented and tidy
• Manage security access cards

Office Supplies Management

• Proactively manage stock levels of stationery for office and kitchen supplies
• Place orders, as needed, to suppliers for catering etc. and ensure timely delivery

Transport

• Book taxis and arrange travel for employees, as requested
• Maintain spreadsheets of all travel for employees

Administration

• Support manager (CEO EA or Office Manager) with Ad Hoc Duties or Projects around the office
• Provide ad-hoc administrative support to Executive and Management team as required including scanning, photocopying, binding, filing etc.
• Handle all confidential material (written and verbal) in a professional manner
• Report and resolution of minor facilities issues
• Load invoices for payment to invoicing system

Skills & Experience:

• Previous experience working as a receptionist
• Previous office administration experience
• Financial Services background (Desirable)

Key Performance Indicators:

• Feedback from Internal and External customers
• Presentation of Reception area
• Accuracy of room bookings and presentation of rooms
• Timeliness and accuracy of post and administration

Competencies:

• Customer Service and Commercial Awareness
• Accuracy and Quality, Resourceful
• Communication Skills
• Can do attitude.
• Flexibility, quick-thinking
• Organisational skills
• Team working
• IT Knowledge - General Use