We have an exciting opportunity for a strong Accounts Payable Specialist with a leading Irish healthcare provider based in Dublin 18.
Reporting to the Financial Controller, you will become part of a collaborative and supportive finance team of five, playing a key role in ensuring the accurate and timely processing of supplier invoices and payments while maintaining oversight of system access, approval workflows, and internal controls within the procure-to-pay process. The role supports compliance, risk management, and continuous improvement initiatives to ensure financial integrity and operational efficiency.
- 23 days annual leave
- Hybrid working: 3 days in office per week after initial training period
- 5 hour week
- Flexibility to start between 07.30 - 09.00 AM
- Study support available
- Parking, with easy access to Luas and Bus
- Salary DOE €43,000 - €45,000
Key Responsibilities
Accounts Payable Operations
- Process supplier invoices, credit notes, and euro payment runs in accordance with company policies.
- Reconcile supplier statements and resolve invoice discrepancies.
- Monitor aged payables and ensure timely payment of obligations.
- Support month-end close activities, including accruals and account reconciliations.
- Respond to supplier and internal stakeholder queries.
System Access Administration
- Review, approve, and coordinate user access requests for AP and Approval systems.
- Maintain user roles and permissions in accordance with segregation of duties (SoD) requirements.
- Conduct periodic access reviews and identify inappropriate or excessive access rights.
- Support onboarding, transfers, and offboarding activities related to system access.
- Maintain access control documentation and audit evidence.
Workflow & Approval Governance
- Administer Purchase Order and invoice approval workflows.
- Monitor workflow exceptions, approval bottlenecks, and escalations.
- Ensure approval hierarchies remain aligned with delegated authority policies.
- Support testing and implementation of workflow changes and system enhancements.
- Produce reports on approval compliance and workflow performance.
Controls, Compliance & Reporting
- Assist with internal and external audits.
- Preparation of monthly Bank reconciliation
- Monitor compliance with financial controls and company policies.
- Identify process improvement opportunities and recommend control enhancements.
- Develop and maintain process documentation, SOPs, and control matrices.
- Prepare management reports & KPI dashboards related to AP performance and workflow compliance.
Person Specification & Experience
- Minimum of 3-5+ years of Accounts Payable or Procure-to-Pay experience within a fast-paced environment
- Strong knowledge of accounts payable life cycle
- Understanding of internal controls, audit requirements, and segregation of duties principles.
- Experience administering workflow or approval systems is desirable.
- Strong analytical and problem-solving skills.
Key Skills
- Strong knowledge of Accounts Payable and Purchase Order process
- Accounts Payable processing
- ERP systems administration
- User access management
- Approval workflow management
- Internal controls and compliance
- Stakeholder management
- Data analysis and reporting
- Process improvement
- Attention to detail
