HSE Administrator, Document Controller & BCAR Compliance
Location: On-site in Jacobs Island, Cork initially, transitioning to one day per week across sites in Mahon, Ballincollig, and Togher
Employment Type: Full-time
Reporting To: Contracts Manager
Salary: Up to €60,000 (dependent on experience)
Package & Benefits: Company work vehicle and competitive pension scheme
Role Overview
We are seeking an organised, proactive administrator to oversee Health, Safety and Environment (HSE), Document Control, and Building Control Amendment Regulations (BCAR) administration across our construction projects.
Key Responsibilities
Health, Safety & Environment (HSE) Administration
- Compliance Records: Maintain safety statements, RAMS, induction records, toolbox talks, and inspection reports.
- Subcontractor Documentation: Collect, administratively review, and log subcontractor HSE paperwork for manager sign-off.
- Registers & Expiries: Track training registers (Safe Pass, CSCS, competency certifications) and log equipment records (plant inspections, lifting certificates), actively flagging upcoming renewal dates.
- Incidents & Actions: Record accidents, incidents, and near-misses; track corrective actions through to resolution.
- Environmental & Handover: Maintain waste transfer records, track environmental logs, and collate documentation required for project safety files.
Document Control
- System Management: Establish and run structured electronic filing systems, document registers, and transmittal processes.
- Version Control: Register, issue, and track drawings, specifications, technical submittals, and RFIs using standard naming conventions; archive superseded revisions cleanly.
- Information Flow: Monitor outstanding submissions and design approvals, escalating delays to the relevant project manager.
- Meetings & Close-Out: Record meeting minutes, track action logs, and assemble as-built drawings, O&M manuals, and handover warranties.
BCAR Compliance Administration
- BCAR Tracking: Maintain project-specific BCAR trackers against inspection plans and completion schedules.
- Liaison: Coordinate with the Assigned Certifier, design teams, and subcontractors to gather required statutory evidence.
Candidate Profile
- Proven experience in construction document control, HSE administration, or BCAR coordination.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and Electronic Document Management Systems (EDMS).
- Strong organizational skills with the ability to manage documentation across multiple project deadlines.
- Assertive communication skills for following up with subcontractors, design teams, and suppliers.
- Full, clean driving licence.
- Formal qualification in administration, health and safety, construction management, or a related discipline.
