Financial and Administrative Assisant

Finance & Office Coordinator

Role Overview

The Finance and Administrative Assistant is responsible for the daily financial operations and internal administrative workflows of the company. This is a dual-focus role requiring a high level of numeracy, organizational expertise, and the ability to operate independently to ensure the "back office" runs efficiently.

Key Responsibilities

Financial Administration

• Accounts Management: Process all accounts payable and receivable, ensuring invoices are logged and paid on schedule.
• Bookkeeping: Maintain accurate ledgers and perform regular bank reconciliations using internal accounting software.
• Data & Reporting: Update and manage financial spreadsheets in Excel; prepare weekly or monthly reports for the leadership team.
• Compliance: Ensure all financial documentation, receipts, and tax records are organized and accessible.

Office & Process Management

• Workflow Optimization: Review current administrative procedures and implement more efficient digital or physical filing systems.
• In-House Coordination: Serve as the primary point of contact for office inquiries, managing vendor relationships and general facilities.
• Project Support: Assist Business Owners with ad-hoc administrative tasks, including documentation for renewable energy projects and contract management.
• Data Integrity: Conduct regular audits of company records to ensure all data is clean, accurate, and up to date.

Required Skills & Experience

• Professional Experience: Proven background in an accounts assistant, bookkeeping, or senior administrative role.
• Technical Proficiency: Strong command of MS Excel (vlookups, pivot tables) and experience with accounting software (e.g., Xero, QuickBooks, or Sage).
• Organisational Skills: A logical approach to task management.
• Independence: Comfortable working as the sole administrative presence and taking full ownership of daily tasks.

Why Join Us?

• Direct Impact: A permanent position in a high-growth industry.
• Opportunity: A chance to be a part of a growing company, taking ownership of certain processes and being the point of contact for main inquiries.