Office Administration Manager

Job Title: Office Administration Manager

Location: Oxford

Job Purpose

The Office Administration Manager is responsible for overseeing the day-to-day administrative operations across multiple sites. This role involves managing and developing a team of administrative staff, ensuring efficient office and reception services, maintaining accurate records, and supporting operational processes to deliver high standards of service and professionalism.

Working Conditions

• Office-based role across multiple sites
• Flexibility to provide cover during staff absence or peak periods
• Occasional involvement in events, meetings, or other organisational activities

Key Responsibilities

• Lead, supervise, and develop a team of administrative staff
• Ensure smooth day-to-day office operations and maintain a professional reception environment
• Manage communications, record-keeping, and data management using appropriate systems
• Coordinate staff cover, scheduling, and operational adjustments as needed
• Oversee health and safety compliance and daily site checks
• Manage procurement, including purchase orders, deliveries, and office supplies
• Support training, development, and performance management of administrative staff
• Assist senior management with projects, reporting, and budget monitoring
• Ensure high-quality reprographic and document production for staff and events

Person Specification / Requirements

• Proven experience in administrative management or office leadership
• Experience within the education sector will be considered advantageous
• Strong organisational, time-management, and problem-solving skills
• Excellent communication and interpersonal abilities
• Ability to prioritise tasks and manage a busy workload effectively
• Professional, reliable, and able to maintain confidentiality
• Commitment to continuous improvement and staff development