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Office Manager (Global Quantitative Trading Firm)

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Job Summary

  • Singapore
  • Permanent
  • BBBH819463
  • Oct 28, 2022
  • Competitive
Job Description

Our client, a privately held trading and technology firm is now looking for an Office Manager. This is a new role to support growth

The Office Manager role will be responsible for the organization and coordination of office administration, operations, and procedures. This will include:

  • Maintains office services by organizing office operations and processes - including record keeping for phone lists, seating charts, room bookings, etc
  • Facilities Management/Administration
    • Manage tenancy agreements, renewal and ongoing tenancy matters etc
    • Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door system, lift, office renovation and move, etc
    • Point of contact (internal) for all building maintenance and office administration issues
    • Maintaining records for assets, repairs, etc
    • In charge of company cleaning and maintenance contracts
    • Liaise and coordinate with building management contractor and tenants on matters
  • Office operations
    • Procure and maintain office supplies and inventory
    • Management and coordination of domestic and international deliveries
    • Manage office appointments and bookings
    • Handle employee welfare such as ordering of refreshments, assist in bookings of restaurants etc
    • Arrange and co-ordinate travel arrangements and accommodation for internal and external stakeholders
    • Assistance with external/internal events as required
  • Office procedures
    • Responsible for the accounts payable function,
      • vendor vetting and set up
      • entry of invoices into payment systems and payment of invoices
      • month end bank reconciliations if required
      • staff expense reporting and payment if required
      • vendor payments
      • liaison with accounting team in Sydney on month end process and reporting
    • In charge of company safety matters
  • Any other Ad-hoc duties assigned

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Shawn at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

MORGAN MCKINLEY PTE LTD EA Licence No: 11C5502 Registration No: R1872138 Name: Shawn Foo


Consultant Details

Consultant Details

Shawn Foo
Shawn Foo
  • Senior Consultant | HR Recruitment