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Office Manager (Global Quantitative Trading Firm)

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Job Summary

  • Singapore
  • Permanent
  • BBBH819463
  • Oct 28, 2022
  • Competitive
Job Description

Our client, a privately held trading and technology firm is now looking for an Office Manager. This is a new role to support growth

The Office Manager role will be responsible for the organization and coordination of office administration, operations, and procedures. This will include:

  • Maintains office services by organizing office operations and processes - including record keeping for phone lists, seating charts, room bookings, etc
  • Facilities Management/Administration
    • Manage tenancy agreements, renewal and ongoing tenancy matters etc
    • Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door system, lift, office renovation and move, etc
    • Point of contact (internal) for all building maintenance and office administration issues
    • Maintaining records for assets, repairs, etc
    • In charge of company cleaning and maintenance contracts
    • Liaise and coordinate with building management contractor and tenants on matters
  • Office operations
    • Procure and maintain office supplies and inventory
    • Management and coordination of domestic and international deliveries
    • Manage office appointments and bookings
    • Handle employee welfare such as ordering of refreshments, assist in bookings of restaurants etc
    • Arrange and co-ordinate travel arrangements and accommodation for internal and external stakeholders
    • Assistance with external/internal events as required
  • Office procedures
    • Responsible for the accounts payable function,
      • vendor vetting and set up
      • entry of invoices into payment systems and payment of invoices
      • month end bank reconciliations if required
      • staff expense reporting and payment if required
      • vendor payments
      • liaison with accounting team in Sydney on month end process and reporting
    • In charge of company safety matters
  • Any other Ad-hoc duties assigned

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Shawn at sfoo@morganmckinley.com for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

MORGAN MCKINLEY PTE LTD EA Licence No: 11C5502 Registration No: R1872138 Name: Shawn Foo

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Consultant Details

Consultant Details

Shawn Foo
Shawn Foo
  • Senior Consultant | HR Recruitment