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Office Coordinator (US Tech / 6 months contract)

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Job Summary

  • Singapore
  • Contract
  • BBBH841019
  • Mar 13, 2023
  • Competitive
Job Description

My client, a privately-held technology services provider based in USA is now looking for an Office Coordinator. This is a 6 months contract role with high possibility for conversion.

Daily Responsibilities:

  • Greeting visitors
  • Check conference rooms cleanliness, bookings, & maintenance daily
    • Maintain a clean, efficient and organized office environment
  • Stock pantry items weekly via our vendors
  • Liaise with office cleaners to ensure cleanliness of office
  • Create Permit to Work as needed for facilities issues
    • Assist HR team to settle new candidates in Sales office (seating & admin requests)
    • Arrange courier & shipping (local/international) as needed
  • APJ weekly reminders to team, or as necessary for office etiquette
  • Collection and distribution of staff mail
  • Maintain e-files and records with effective filing systems
  • Make sure Service Requests are followed through for office
    • Attend WWT mainline calls and emails

Tech

  • Keep a close eye that office wifi & tech is working at all times. All issues will be managed via a service ticket with our helpdesk.
  • ATC Registration for visitors
  • Ensure you know how to use the basic tech & video systems in the office

Housekeeping

  • Replenish pantry and printer room supplies and tidiness of all common areas
  • Ensure conference rooms are tidy at all times
  • Maintain the First Aid box
    • Coordination of inventory and organization in supply rooms

Back-end Operations

  • Maintenance of staff details: join date/birthday/join date/card No & anniversary date
  • Sourcing and liaising with suppliers (Marketing supplies)
  • Fire drill procedures, electrical shutdown, events, internal facilities teams
  • Liaising with building management on staff access cards activation/issues
  • Creating of Distribution List / Adding or Removing members on DL
  • APJ Calendar-input holidays and maintain tidiness of shared calendar twice yearly
  • POC with vendors for office offsites: caterers, office supplies, RedMart, etc.

Additional Duties

  • Marketing & Admin ad-hoc support (i.e. vendor communication, printing name badges, delivery schedules, prepare gift packages, event set-up, etc)
  • Keep Admin Onboarding presentation maintained for monthly staff hires
  • APJ Bulletin - support admin content as needed

Requirements:

  • Minimum 1 year of relevant work experience
  • Proficient in microsoft office
  • Able to multi-task, highly organized, detail oriented

If you are interested in the role and would like to discuss the opportunity further, please click apply now or email Shawn at sfoo@morganmckinley.com for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd FOO HOU SHENG SHAWN EA Licence No: 11C5502 Registration No: R11872138

Consultant Details

Consultant Details

Shawn Foo
Shawn Foo