Office Coordinator (US Tech / 6 months contract)

Job Description

My client, a privately-held technology services provider based in USA is now looking for an Office Coordinator. This is a 6 months contract role with high possibility for conversion.

Daily Responsibilities:

• Greeting visitors
• Check conference rooms cleanliness, bookings, & maintenance daily

• • Maintain a clean, efficient and organized office environment

• Stock pantry items weekly via our vendors
• Liaise with office cleaners to ensure cleanliness of office
• Create Permit to Work as needed for facilities issues

• • Assist HR team to settle new candidates in Sales office (seating & admin requests)
  • Arrange courier & shipping (local/international) as needed

• APJ weekly reminders to team, or as necessary for office etiquette
• Collection and distribution of staff mail
• Maintain e-files and records with effective filing systems
• Make sure Service Requests are followed through for office

• • Attend WWT mainline calls and emails

Tech

• Keep a close eye that office wifi & tech is working at all times. All issues will be managed via a service ticket with our helpdesk.
• ATC Registration for visitors
• Ensure you know how to use the basic tech & video systems in the office

Housekeeping

• Replenish pantry and printer room supplies and tidiness of all common areas
• Ensure conference rooms are tidy at all times
• Maintain the First Aid box

• • Coordination of inventory and organization in supply rooms

Back-end Operations

• Maintenance of staff details: join date/birthday/join date/card No & anniversary date
• Sourcing and liaising with suppliers (Marketing supplies)
• Fire drill procedures, electrical shutdown, events, internal facilities teams
• Liaising with building management on staff access cards activation/issues
• Creating of Distribution List / Adding or Removing members on DL
• APJ Calendar-input holidays and maintain tidiness of shared calendar twice yearly
• POC with vendors for office offsites: caterers, office supplies, RedMart, etc.

Additional Duties

• Marketing & Admin ad-hoc support (i.e. vendor communication, printing name badges, delivery schedules, prepare gift packages, event set-up, etc)
• Keep Admin Onboarding presentation maintained for monthly staff hires
• APJ Bulletin - support admin content as needed

Requirements:

• Minimum 1 year of relevant work experience
• Proficient in microsoft office
• Able to multi-task, highly organized, detail oriented

If you are interested in the role and would like to discuss the opportunity further, please click apply now or email Shawn at sfoo@morganmckinley.com for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd FOO HOU SHENG SHAWN EA Licence No: 11C5502 Registration No: R11872138