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Office Coordinator (US Tech / 6 months contract)

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Job Summary

  • Singapore
  • Contract
  • BBBH841019
  • Mar 13, 2023
  • Competitive
Job Description

My client, a privately-held technology services provider based in USA is now looking for an Office Coordinator. This is a 6 months contract role with high possibility for conversion.

Daily Responsibilities:

  • Greeting visitors
  • Check conference rooms cleanliness, bookings, & maintenance daily
    • Maintain a clean, efficient and organized office environment
  • Stock pantry items weekly via our vendors
  • Liaise with office cleaners to ensure cleanliness of office
  • Create Permit to Work as needed for facilities issues
    • Assist HR team to settle new candidates in Sales office (seating & admin requests)
    • Arrange courier & shipping (local/international) as needed
  • APJ weekly reminders to team, or as necessary for office etiquette
  • Collection and distribution of staff mail
  • Maintain e-files and records with effective filing systems
  • Make sure Service Requests are followed through for office
    • Attend WWT mainline calls and emails


  • Keep a close eye that office wifi & tech is working at all times. All issues will be managed via a service ticket with our helpdesk.
  • ATC Registration for visitors
  • Ensure you know how to use the basic tech & video systems in the office


  • Replenish pantry and printer room supplies and tidiness of all common areas
  • Ensure conference rooms are tidy at all times
  • Maintain the First Aid box
    • Coordination of inventory and organization in supply rooms

Back-end Operations

  • Maintenance of staff details: join date/birthday/join date/card No & anniversary date
  • Sourcing and liaising with suppliers (Marketing supplies)
  • Fire drill procedures, electrical shutdown, events, internal facilities teams
  • Liaising with building management on staff access cards activation/issues
  • Creating of Distribution List / Adding or Removing members on DL
  • APJ Calendar-input holidays and maintain tidiness of shared calendar twice yearly
  • POC with vendors for office offsites: caterers, office supplies, RedMart, etc.

Additional Duties

  • Marketing & Admin ad-hoc support (i.e. vendor communication, printing name badges, delivery schedules, prepare gift packages, event set-up, etc)
  • Keep Admin Onboarding presentation maintained for monthly staff hires
  • APJ Bulletin - support admin content as needed


  • Minimum 1 year of relevant work experience
  • Proficient in microsoft office
  • Able to multi-task, highly organized, detail oriented

If you are interested in the role and would like to discuss the opportunity further, please click apply now or email Shawn at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd FOO HOU SHENG SHAWN EA Licence No: 11C5502 Registration No: R11872138

Consultant Details

Consultant Details

Shawn Foo
Shawn Foo