Document Controller (Contractor)
Contract Type: Contract
Role Purpose
The Document Controller (Contractor) is responsible for the coordination, control, and maintenance of project and quality documentation in support of capital projects and regulated operations at the organisation.
The role provides hands-on document control support to project teams, ensuring documentation is accurate, traceable, and compliant with organisational and GxP requirements, while supporting timely project delivery.
Key Responsibilities
Document Control Execution:
- Manage day-to-day document control activities across assigned projects.
- Register, track, distribute, and archive controlled documents in accordance with site procedures.
- Maintain accurate version control, status tracking, and audit trails.
Project & Vendor Documentation:
- Act as the coordination point for documents exchanged between the organisation, engineering partners, and vendors.
- Ensure alignment between external contractor platforms and the organisation's document repositories.
- Track document review and approval cycles, highlighting delays or risks to Project Managers.
Quality & Compliance Support:
- Support GxP compliance by ensuring controlled documents meet data integrity and traceability requirements.
- Assist with compilation of documentation for commissioning, qualification, validation, and handover activities.
- Provide document support during internal and external audits as required.
Stakeholder Interface:
- Work closely with Project Managers, Engineering, Quality, and external consultants to agree document priorities and timelines.
- Provide clear status reporting on document progress, outstanding actions, and approvals.
Continuous Improvement:
- Apply existing site document control processes consistently.
- Identify practical improvements to document workflows where appropriate and aligned with site standards.
Required Experience & Skills
- Proven experience as a Document Controller in a regulated industry (pharmaceutical, biotech, medical devices, or similar).
- Strong understanding of document control principles and lifecycle management.
- Experience supporting engineering or capital projects is highly desirable.
- High attention to detail, strong organisational skills, and the ability to manage multiple document streams.
- Confident communicator, comfortable working with multidisciplinary teams and external vendors.
- Proficient in document management systems and Microsoft Office tools.
- Proficiency in Power BI is an advantage.
Additional Information
- This is a delivery-focused, hands-on role suited to contractors who can integrate quickly into project teams.
- The role is scoped to defined projects and durations, with flexibility to support peak project demand.
