Part time Document controller

I am recruiting on behalf of a Manufacturing company based in Limerick who are looking for a Part time Document controller. This rolw would be great for someone who has 1-2 years Document control experience and is looking to work on a part time bases.

Key Responsibilities

Document Management & Control

• Establish and maintain effective document control processes and filing systems.
• Maintain an organised and accessible system of records, ensuring accuracy and reliability.
• Coordinate document creation, review, approval, and distribution in line with company procedures.
• Ensure that documents are stored in the correct locations and accessible to authorised personnel.
• Perform regular audits of document control processes to ensure efficiency, compliance, and continuous improvement.

Project Support & Coordination

• Assist in scheduling project meetings, preparing agendas, and recording minutes or action items.
• Support project managers by tracking deadlines, updating task lists, and following up on outstanding items.
• Help maintain project registers, logs, and status updates for internal reporting.
• Provide administrative support for project documentation, including filing, version control, and distribution.
• Liaise with internal teams to ensure project deliverables are documented, logged, and accessible.

Administration

• Provide general administrative support to the COO office and project teams as needed.
• Assist with compiling reports, presentations, and other project-related materials.
• Support quality and compliance requirements by ensuring documentation standards are met.

Reception Cover (Occasional)

• Greet visitors and handle front-of-house responsibilities in a professional manner.
• Set up client meeting rooms, including presentation materials and refreshments.
• Coordinate catering orders and liaise with suppliers as needed.
• Raise purchase orders (POs) and process invoices in accordance with company procedures.

Skills & Experience Required

• Experience in document control, administration, or records management. - Essential
• Strong organisational skills with high attention to detail.
• Proficiency with digital document management systems (e.g., SharePoint, DocuSign, or equivalent).-Essential
• Experience providing project support, scheduling, or coordination.
• Good communication and coordination skills across multiple teams.
• Ability to manage priorities in a part-time role.

Desirable Qualifications

• Previous experience in manufacturing, technology, or professional services environments.
• Familiarity with quality management systems (ISO, GDPR compliance, etc.).
• Competence in MS Office Suite and other productivity tools.
• Exposure to project management methodologies (Agile, PMO practices, etc.).

Benefits

• Flexible, part-time working arrangement.
• Work in a dynamic and innovative environment with cross-functional teams.