Legal Executive - Legal & Compliance Administrator

About the Role

This role is within an engineering and design division specializing in innovative computing and communications solutions, integrating enterprise networking with purpose-built hardware and software.

We are seeking a detail-oriented professional to ensure the efficient administrative functioning of the legal and compliance team and to own key repeatable legal processes. Reporting to the General Counsel, you will play a central role in supporting the legal department in Dublin.

Key Responsibilities

• Document Management & Drafting:

  • Draft, review, and manage standard legal documents (e.g., NDAs, Bailment Agreements, Letters of Authorization).

  • Coordinate the execution of contracts and other legal documents (e.g., physical and electronic signatures, DocuSign).

  • Manage legal document storage and filing systems, ensuring version control and accessibility.

• Calendar & Compliance Tracking:

  • Maintain the legal and compliance calendar, tracking contract expiry/renewal, certificates, and filings.

  • Coordinate regular compliance events (e.g., export filings, regulatory returns).

• Export Support:

  • Support basic export licensing processes, including maintaining internal records of export classifications and licenses.

  • Prepare routine license applications under supervision.

• Cross-Functional & External Liaison:

  • Liaise with Finance, Sales, and HR on commercial and compliance matters.

  • Act as liaison with external counsel and service providers for routine matters.

• Training & Administration:

  • Organize internal compliance and legal training sessions (scheduling, materials, tracking attendance).

  • Support due diligence as needed.

  • Provide administrative support to the General Counsel and Legal team.

Qualifications and Experience

• 2+ years of experience in a legal executive, legal admin, or paralegal role.

• Familiarity with legal processes and terminology (especially commercial contracts and compliance).

• Highly organised and proactive with excellent attention to detail.

• Comfortable handling confidential information.

• Proficient in Microsoft Office and a contract management system.

The core values of the team include Commitment, Collaboration, Excellence, Energy, Innovation, and Responsiveness.