Executive Assistant *German Speaking*
About the job
Role: Executive Personal Assistant - German Speaking*
Duration: Permanent
Location: Tallaght
The role of Executive Personal Assistant (PA) is a unique, diverse, and exciting position within a fast-paced, dynamic and market leading company. We are looking for a highly rganised, passionate team player who has a proven track record working effectively with senior management.
The successful candidate will be adept at developing strong working relationships with stakeholders across the business, have a strong business acumen and highly effective communication skills. This role requires the highest level of confidentiality and professionalism. The Executive PA reports to the Senior Project Manager - Board Projects.
Responsibilities:
* Providing high level business support to Board Directors/Senior Directors and working with your portfolio and key stakeholders to understand support requirements.
* Anticipating Director requirements in line with company calendars and business priorities.
* Ensuring that Directors' diaries are managed correctly and optimised for success, in line with business priorities and changing demands.
* Preparing accurate and well-presented documents, reports and presentations and assuring support for key strategic initiatives by completing ad hoc projects/tasks as directed.
* Planning identified meetings and events and coordinating the follow up of key actions.
* Acting as a point of contact both internally and externally and handling queries appropriately on behalf of Directors.
* Overseeing and booking travel arrangements and accommodation requirements for Directors.
* Carrying out general administrative duties including financial reconciliation.
* Processing confidential and sensitive information with judgement and tact.
* Maintaining a strong working relationship across the business.
Requirements:
* A solid Executive Assistant skill set, ideally with 3 years' experience within a fast-paced environment.
* Fluency in both German and English are essential.
* Exemplary time management skills with a proven track record of supporting and working with senior leadership and coordinating multiple competing tasks.
* Meticulous attention to detail.
* A professional and assertive manner with strong interpersonal skills.
* Exceptional communication skills - both written and verbal.
* Proven ability to work to tight deadlines while maintaining a confidential and
professional manner
* First-rate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint with
knowledge of Microsoft 365 as an advantage
* Reliable, resourceful and action oriented, with an ability to work on your own initiative
* Ability to work independently or as part of a team
* A third level qualification is not essential but preferred
* Full driving licence required
