We are seeking an organized, proactive, and experienced Employee Experience & Travel Coordinator to manage dynamic workplace operations and oversee comprehensive travel logistics. This fully onsite, junior-to-mid-level role is ideal for an administrative professional who thrives in a fast-paced environment, possesses strong attention to detail, and takes pride in delivering an exceptional employee and visitor experience.
Key Responsibilities
Travel Logistics & Management
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End-to-end booking of flights, accommodation, and ground transport via corporate travel management platforms (e.g., Egencia)
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Managing travel itineraries, last-minute changes, and employee inquiries
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Coordinating housing and logistics for interns, new hires, and visiting teams
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Handling airport transfers and oversight of travel-related invoicing and expense reconciliation
Office Operations & Front of House
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Serving as the primary point of contact for welcoming visitors, clients, and vendors
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Managing front-of-house operations, post, deliveries, and courier services
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Overseeing meeting room reservations, setup, and technology prep
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Maintaining office inventory, ordering supplies, managing food/catering services, and keeping communal spaces organized
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Liaising with external vendors, contractors, and facility managers
Employee Engagement & Administration
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Coordinating onboarding logistics, including facility tours and initial workplace orientation
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Assisting with the planning and execution of internal events, social initiatives, and team gatherings
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Providing robust administrative support, including document formatting, invoice processing, and basic reporting
Required Experience & Skills
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Proven experience in a fast-paced office administration, executive support, or workplace experience role
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Demonstrated expertise in corporate travel management and complex coordination
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Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and travel booking software
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Exceptional organizational skills with rigorous attention to detail
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Strong interpersonal and communication skills with a customer-first mindset
What You Bring
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A proactive, solution-oriented approach with the ability to multitask effectively
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Dependability and discretion in handling operational and employee details
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A high degree of adaptability in a dynamic, hands-on environment
