Temporary Accounts & Office Assistant

We are delighted to partner with a highly successful, well-established specialist contracting and building services provider operating across Munster. Known for their high standards of delivery and excellent client retention, the business supports both residential and commercial projects within a rapidly growing sector.

The company prides itself on a down-to-earth, supportive team culture where every employee's contribution is genuinely valued. Due to sustained project demand, they are now seeking a capable and independent Accounts & Office Assistant to join their West Cork office on an initial 6-month contract, with an excellent long-term view to permanency for the right candidate.

Role Overview

This is a hands-on, dual-focused position perfect for a skilled professional who enjoys variety. Sitting at the center of daily office activities, you will support the business directors by managing the day-to-day accounts functions, monitoring subcontractor safety compliance, and keeping the office running smoothly. There are no staff management responsibilities; this is an individual contributor role focused entirely on accurate execution and team support.

Key Responsibilities

1. Accounts & Financial Administration

• Process supplier and subcontractor invoices, reconcile statements, and prepare payment runs.

• Issue client invoices and proactively monitor the aged debtors ledger.

• Maintain professional, polite, and firm credit control communication with clients to ensure timely collections.

• Compile weekly/monthly site timesheets, manage standard payroll calculations, and coordinate with external payroll partners.

2. Contractor & Site Compliance

• Track, log, and audit essential subcontractor documentation, including active insurance policies.

• Verify that all on-site personnel hold valid Safe Passes and relevant technical certifications before deployment.

• Match field receipts and subcontractor timesheets back to specific project codes to preserve tight budget control.

3. Office Management & Client Services

• Act as the professional face and voice of the office, handling incoming phone calls, email inquiries, and welcoming visitors.

• Interface seamlessly with clients and project partners, assisting with documentation queries and escalating complex issues to managers.

• Manage office supplies, digital and physical project files, and maintain general office organization.

Candidate Profile

• 2-3 years of proven experience in a combined accounts and administrative position, ideally within the Irish construction, contracting, trade, or engineering sectors.

• Strong working knowledge of basic bookkeeping principles (Debtors, Creditors, Payroll workflows). Experience with Sage, Xero, Surf Accounts, or similar software is a distinct advantage.

• Familiarity with Irish site compliance requirements, specifically Safe Pass verification and contractor insurance vetting is a distinct advantage

• Must possess personal transport to ensure a reliable daily commute to the West Cork location.

• Highly proficient across the Microsoft Office Suite, particularly Excel.

• Exceptional attention to detail, strong communication skills, an empathetic but professional approach to credit control, and a natural ability to multitask comfortably.

• Excellent interpersonal skills with the ability to communicate clearly and confidently with a diverse workforce, from on-site subcontractors to business directors, in a fast-paced environment.

• A self-motivated professional who is entirely comfortable working independently and taking initiative, while remaining a collaborative and supportive member of a small office team.