Our client, a nationally recognised organisation, is looking for a meticulous and proactive Accounts Payable Specialist to join their Purchase-to-Pay (PTP) team on a 12-month fixed-term contract to cover maternity leave.
This role sits within the broader Finance Operations Department and offers the chance to support various aspects of thePTP process. Reporting to the Finance Operations Specialist/Team Lead, you will play a key role in ensuring the smooth and efficient processing of supplier payments and supporting other crucial AP functions. This is an excellent opportunity to become a valued member of a collaborative team.
Key Responsibilities:
- Manage the weekly processing of supplier payments, both automated and manual, ensuring timely payments and handling associated supplier queries.
- Support weekly cheque runs, working collaboratively with their business partner.
- Conduct a daily review of the previous day's Electronic Funds Transfer (EFT) files as a vital control measure.
- Contribute to the monthly audit sample review, ensuring completion within deadlines to meet Service Level Agreement targets.
- Support multiple payment runs as required by business needs, adhering to cut-off times for claims payments.
- Investigate and resolve queries promptly, determining appropriate actions such as cancelling cheques and reviewing failed EFT payments in bank accounts.
- Support weekly claims payments, ensuring appropriate documentation is in place before seeking authorisation.
- Manage on-site administrative tasks, including filing bank statements and lodging cheques as necessary.
- Act as the administrator for the File Expenses system.
- Assist with audit work as required.
- Provide cover for team member expenses when needed.
- Act as backup support for Corporate Audits.
- Provide support for PTP queries and contribute to ad hoc projects as required.
- Cover annual leave and provide support to other team members involved in project work.
- Undertake other ad hoc duties as required.
Experience & Skills:
- Minimum 2 years finance expeirence in a similar high volume role required
- Relevant Finance Qualification a distinct advantage
- A basic understanding of business and accounting principles is required.
- Demonstrable ability to work effectively under pressure and meet tight deadlines.
- Strong ability to understand and adhere to established procedures regarding sign-offs and approvals.
- Ensure that information provided to Management Accountants and Financial Managers for month-end reporting is fully reconciled and finalised in a timely manner.
- Guarantee that all Accounts Payable functions are completed promptly, adhering to all relevant controls.
- Manage queries on an ongoing basis to minimise backlogs.
- Build and maintain positive working relationships with both the Accounts Receivable and Treasury teams.
