Administration Coordinator
Location: Cork City Suburbs
Salary: €35,000 - €40,000
Role Overview
Are you a highly organised administrator with a flair for coordination and a passion for delivering seamless events?
This Administration Coordinator role offers the opportunity to play a key part in planning and delivering impactful events within the clinical research space. From investigator meetings to patient engagement sessions and training events, you'll be at the centre of it all ensuring everything runs smoothly from concept through to completion.
If you enjoy managing multiple moving parts, working with diverse stakeholders, and delivering high-quality outcomes, this role could be a fantastic fit.
Key Responsibilities
- Plan, coordinate, and deliver events from initial concept through to execution and post-event follow-up
- Define event scope, objectives, and timelines in collaboration with clinical study teams
- Conduct post-event evaluations and provide insights on outcomes and improvements
- Coordinate with external vendors and manage supplier relationships
- Act as a key point of contact for stakeholders including sponsors, investigators, and healthcare professionals
- Negotiate contracts and manage service level agreements
- Oversee all logistics including venue sourcing, travel arrangements, equipment setup, and materials distribution
- Ensure all events are delivered smoothly, on time, and to a high standard
- Develop, manage, and track event budgets in line with organisational policies
- Prepare and distribute event materials, agendas, and communications
- Maintain detailed documentation including risk assessments, safety protocols, and event plans
What You'll Bring
- Strong IT skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Project)
- Excellent communication skills with the ability to engage confidently at all levels
- Proven ability to work across teams, cultures, and regions
- Strong organisational skills with exceptional attention to detail
- A proactive, solutions focused mindset with the ability to adapt to changing priorities
- A team-oriented approach with excellent interpersonal skills
- High level of discretion and ability to maintain confidentiality
Why Apply?
This is a fantastic opportunity to step into a dynamic, detail-driven role where your coordination skills will have real impact in the clinical research space.
- If you're ready to take ownership, work collaboratively, and deliver high quality events apply today and take the next step in your career.
