Our client, a leading global tech company based in Dublin South is looking for an Administrative Assistant with at least 3 years of experience supporting senior leaders in a multinational organisation. Please note this is a contract role up until June 30th, 2024
Responsibilities:
- Provide administrative and calendar support for a General Manager that has recently joined the organisation.
- Schedule the Leadership Team Rhythm of Business - issue calendar invites, room bookings, monitor attendance, order catering (if required), record notes and actions discussed at meetings (aeam in the organisation of all logistics within an advised budget and formatting slides associated with large events including; All Hands, team offsites, Senior Executive visits etc
- End to end management of Team Morale events
- Support the Onboarding of New Hires to the team by ensuring
- Delivery of device, peripherals and phone (if appropriate)
- Providing direction to new hire on campus information and administrative tools e.g. travel tool, My Order, expense tool
- Update organisational chart
- Liaise with Retail Estate & Services team to resolve issues affecting general work area
- Keep distribution lists / team aliases up to date
- Maintenance of Teams Sites (add new users etc) and/or older SharePoint sites
- Support ad-hoc projects and initiatives as directed by Hiring Manager
Requirements:
- Minimum of 3 years demonstrated successful work experience as a Personal Assistant or Group Admin
- Knowledge and proficiency with Microsoft Office Suite or G Suite
- Strong planning and organisational skills with the ability to prioritise and problem solve plus change direction in response to ambiguous work situations
- Highly motivated and flexible individual with ability to work under pressure and sometimes to short deadlines
- Effective verbal and written communication skills
- High level of integrity, confidentiality and discretion
- Knowledge around overall PO management and finance practices would be an advantage
- Ability to build effective working relationships inside and outside the workgroup considering working styles and perspectives of diverse individuals and groups required) and follow-up on actions
- Book travel and provide visa support for GM
- Book meeting rooms and catering as required (in line with budget provided)
- Support the team in identifying and executing compliant procurement processes - Support the Leadership T
This role description may evolve over time depending on service requirements
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
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