Administrative Assistant - US Asset Management Firm

Job Description

A US Asset Manager is looking for an Admin Assistant to support a group of senior executives on travel arrangements, meeting scheduling, calendar management and expense processing

Responsibilities

• Manage the travel logistics and meeting scheduling for Senior Management and team
• Monitor calendar to look out for visitors to HK and Asia, coordinating with Assistants in other regions
• Schedule heavy travel arrangements and prepare detailed itineraries, arrange visa if required
• Set up meetings, conference calls and events
• Answer, screen and manage incoming calls
• Manage Salesforce data input and maintain contact database
• Review and prepare expense reports

Requirements

• A minimum of 4 years of relevant experience support senior management in an international financial services firm
• Great organisational skills with close attention to detail
• Ability to manage tasks with competing priorities
• Strong knowledge of MS Office, Salesforce would be an advantage
• English, Cantonese and Mandarin fluency
• Self-starter with ability to take initiative
• Team player with high integrity and professionalism