I am recruiting on behalf of a Manufacturing company based in Limerick who are looking for a Part time Document controller. This rolw would be great for someone who has 1-2 years Document control experience and is looking to work on a part time bases.
Key Responsibilities
Document Management & Control
- Establish and maintain effective document control processes and filing systems.
- Maintain an organised and accessible system of records, ensuring accuracy and reliability.
- Coordinate document creation, review, approval, and distribution in line with company procedures.
- Ensure that documents are stored in the correct locations and accessible to authorised personnel.
- Perform regular audits of document control processes to ensure efficiency, compliance, and continuous improvement.
Project Support & Coordination
- Assist in scheduling project meetings, preparing agendas, and recording minutes or action items.
- Support project managers by tracking deadlines, updating task lists, and following up on outstanding items.
- Help maintain project registers, logs, and status updates for internal reporting.
- Provide administrative support for project documentation, including filing, version control, and distribution.
- Liaise with internal teams to ensure project deliverables are documented, logged, and accessible.
Administration
- Provide general administrative support to the COO office and project teams as needed.
- Assist with compiling reports, presentations, and other project-related materials.
- Support quality and compliance requirements by ensuring documentation standards are met.
Reception Cover (Occasional)
- Greet visitors and handle front-of-house responsibilities in a professional manner.
- Set up client meeting rooms, including presentation materials and refreshments.
- Coordinate catering orders and liaise with suppliers as needed.
- Raise purchase orders (POs) and process invoices in accordance with company procedures.
Skills & Experience Required
- Experience in document control, administration, or records management. - Essential
- Strong organisational skills with high attention to detail.
- Proficiency with digital document management systems (e.g., SharePoint, DocuSign, or equivalent).-Essential
- Experience providing project support, scheduling, or coordination.
- Good communication and coordination skills across multiple teams.
- Ability to manage priorities in a part-time role.
Desirable Qualifications
- Previous experience in manufacturing, technology, or professional services environments.
- Familiarity with quality management systems (ISO, GDPR compliance, etc.).
- Competence in MS Office Suite and other productivity tools.
- Exposure to project management methodologies (Agile, PMO practices, etc.).
Benefits
- Flexible, part-time working arrangement.
- Work in a dynamic and innovative environment with cross-functional teams.
