Medical Secretary - Administrator
About the job
Medical Secretary/Administrator
About the Role
An exciting opportunity has arisen for a Medical Administrator / Medical Secretary to join a growing private healthcare clinic in South Dublin. This role is ideal for an organised and personable individual who enjoys working in a patient-focused environment and takes pride in ensuring clinics run smoothly.
You will play a key role in supporting Consultants and the wider clinical team while providing a welcoming and professional experience for patients. The position suits someone who is detail-oriented, proactive, and comfortable managing a variety of administrative tasks in a busy clinical setting.
Key Responsibilities
Clinic Administration
- Provide day-to-day administrative support to the Consultant and clinical team.
- Prepare documentation and ensure all clinic materials are ready ahead of patient appointments.
- Maintain accurate records and assist with general administrative duties.
Appointment & Clinic Coordination
- Schedule and manage patient appointments and clinic lists.
- Communicate appointment details and updates with patients in a professional manner.
- Help ensure clinics run efficiently by monitoring schedules and preparing for upcoming consultations.
- Process insurance claims and prepare weekly invoicing.
- Maintain organised and accurate billing records.
Patient Support
- Handle patient enquiries with professionalism, empathy, and discretion.
- Maintain strict confidentiality when dealing with patient information.
About You
You will have:
- Strong organisational skills and the ability to manage multiple tasks efficiently.
- Previous experience in an administrative or customer-facing role (healthcare experience beneficial but not essential).
- A professional, friendly, and confident manner when dealing with patients and colleagues.
- Strong MS Office skills.
- Strong communication and interpersonal abilities.
