Executive Assistant - Hedge Fund

Responsibilities

• Manage the executive's business calendar, including scheduling and prioritizing meetings.
• Handle travel arrangements, including flight bookings, itinerary preparation, and hotel reservations using corporate rates. Be ready to make last-minute adjustments when necessary.
• Provide administrative support such as billing, filing, claims processing, and receipt management.
• Organize meetings by preparing agendas, taking minutes, and following up on action items.
• Act as the main point of contact for internal and external communications, ensuring timely and professional responses.
• Be available for urgent tasks and standby support, ensuring critical needs are met efficiently.

Qualifications

• Prior experience in an Executive Assistant or similar administrative role is required.
• Strong organizational and multitasking skills, with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills and the ability to handle confidential information.
• Flexibility to adapt to last-minute tasks and changing priorities.