Join a prestigious Big Four consulting firm as a Japanese-English Bilingual Executive Assistant / Group Administrative Support professional, providing high-quality administrative and executive support to senior leaders and consulting teams.

This Tokyo-based opportunity offers a fully remote working arrangement, flexible working hours and no core time requirement, making it an attractive option for experienced administrative professionals seeking greater flexibility.

The position is offered on a temp-to-perm basis, providing an opportunity to begin in a contract role with the potential to transition into permanent employment.

You will support Partners, Department Heads and senior executives, ensuring that their schedules, business arrangements and day-to-day administrative activities are managed efficiently.

A central part of the role involves complex calendar management, meeting coordination, expense processing, business dining arrangements and client hospitality, helping senior stakeholders focus on their strategic and client-facing responsibilities.

You will be expected to support multiple executives simultaneously, managing competing priorities while maintaining accuracy, discretion and a consistently professional service.

Alongside individual executive support, you will provide group administrative support to consulting teams, coordinating meetings, travel arrangements, accommodation bookings and team events.

The role also involves supporting project-related administrative tasks, ensuring that teams have the organisational assistance they need to maintain smooth business operations.

You will communicate regularly with internal and external stakeholders in Japan and overseas, requiring strong interpersonal skills and the ability to operate effectively in both Japanese and English.

As part of a global consulting environment, you will work with colleagues from diverse professional and cultural backgrounds, adapting to changing schedules and business requirements.

The successful candidate will be comfortable using Microsoft Outlook, Microsoft Teams and standard office applications to organise schedules, communicate with stakeholders and coordinate administrative workflows.

This position requires a proactive, flexible and detail-oriented approach, particularly when handling time-sensitive requests or supporting several senior leaders.

You will have the opportunity to contribute to the effective operation of a highly regarded professional services organisation while benefiting from a remote-first working arrangement.

This is an excellent opportunity for an experienced Executive Assistant, Bilingual Secretary, Personal Assistant or Group Administrator seeking a flexible, internationally oriented role within a Big Four consulting firm.

Key Responsibilities

Provide comprehensive executive and administrative support to Partners, Department Heads and other senior stakeholders.
Manage executive calendars, schedules and appointments, coordinating competing priorities across multiple leaders.
Arrange and coordinate internal meetings, client appointments and business engagements.
Process expense reports and reimbursement-related administration using internal company systems.
Organise business dinners, restaurant reservations and professional dining arrangements.
Welcome and host visiting clients and business guests, ensuring professional and courteous communication.
Schedule and coordinate team meetings, including invitations, calendar arrangements and relevant logistics.
Arrange business travel and accommodation bookings for team members.
Coordinate team events, social gatherings and business functions.
Provide administrative assistance for consulting projects and project-related operational activities.
Communicate effectively with internal and external stakeholders, including colleagues and business partners in Japan and overseas.
Support multiple executives and teams simultaneously, adjusting priorities to meet changing business requirements.
Use Microsoft Outlook, Microsoft Teams and office applications to manage schedules, communications and administrative processes.
Maintain accurate administrative records, schedules and coordination details in support of day-to-day operations.
Contribute to efficient team administration and executive support workflows within a fast-paced consulting environment.

Required Skills and Qualifications

Experience:

2-3+ years of professional experience as an Executive Assistant, Personal Assistant, Secretary or in a comparable executive support role.
Proven experience supporting multiple executives simultaneously and managing competing priorities.
Experience providing calendar management, scheduling and administrative support to senior business stakeholders.
Ability to work flexibly and efficiently in a fast-paced, multicultural professional environment.
Proficiency in Microsoft Outlook, Microsoft Teams and standard office applications.
Experience coordinating meetings, business arrangements and administrative workflows.
Ability to manage confidential information and executive-level communications with appropriate professionalism and discretion.
Strong organisational capability when handling time-sensitive requests and changing schedules.

Soft Skills:

Excellent written and verbal communication skills when coordinating with internal, external, domestic and international stakeholders.
Strong time management, prioritisation and multitasking abilities when supporting several executives.
High level of attention to detail, accuracy and administrative organisation.
Proactive, adaptable approach to changing priorities and urgent business requests.
Professional interpersonal skills and a service-oriented mindset when supporting senior leaders and clients.
Ability to collaborate effectively with multicultural and internationally distributed teams.
Sound judgement, reliability and discretion when handling sensitive executive and business matters.

Language Requirements:

Japanese: Native or native-level proficiency required for executive support, local stakeholder coordination and professional business communication.
English: Business-level proficiency required for communication and coordination with international colleagues, executives and external stakeholders.

Preferred Skills & Qualifications

Previous experience providing C-level executive support.
Executive assistant or administrative experience within consulting, auditing, IT or technology organisations.
Experience working in fast-paced, agile business environments, including startups or technology companies.
Demonstrated experience collaborating regularly with diverse global teams.
Experience supporting board meetings and senior executive meetings.
Familiarity with meeting agenda preparation and compilation.
Experience preparing meeting minutes and executive meeting documentation.
Exposure to corporate seal administration or company registration-related administrative procedures.
Experience coordinating complex schedules and administrative requirements across multiple senior stakeholders.

About the Company

Our client is a Big Four consulting firm, operating within the international professional services and consulting sector.

The organisation supports business clients through professional consulting services, bringing together specialists, business leaders and project teams across different functions.

Its working environment involves regular collaboration among Partners, Department Heads, consulting professionals and administrative support teams.

Executive assistants play an important role in helping senior leaders manage their schedules, coordinate business engagements and maintain efficient daily operations.

The role also supports wider consulting teams through meeting coordination, travel arrangements, event organisation and project-related administration.

Working in this environment provides exposure to senior business stakeholders, international colleagues and multicultural professional teams.

The organisation is offering this position on a temp-to-perm basis, with a fully remote arrangement and flexible working hours that do not require employees to follow a fixed core-time schedule.

Joining this firm offers the opportunity to develop your experience in executive support, bilingual business administration and professional services operations within a globally recognised consulting environment.

Why You'll Love Working Here

Work for a prestigious Big Four consulting firm with an international professional services environment.
Benefit from a fully remote working arrangement.
Enjoy flexible working hours with no core time requirement.
Take advantage of a temp-to-perm opportunity with the potential to transition into permanent employment.
Support Partners, Department Heads and senior executives in their day-to-day business activities.
Build valuable experience in executive calendar management and senior stakeholder coordination.
Work in a Japanese-English bilingual environment with regular international communication.
Collaborate with domestic and overseas stakeholders across different business functions.
Develop your expertise in group administration, travel coordination and business event organisation.
Support consulting teams through project-related administrative activities.
Use Microsoft Outlook, Teams and other office applications in a professional business environment.
Strengthen your ability to manage multiple priorities and executive-level requirements.
Gain exposure to multicultural teams and international consulting operations.
Combine meaningful executive support responsibilities with a flexible working arrangement designed to support work-life balance.
Develop your career in executive assistance, bilingual secretarial services and professional services administration.
Pursue a Tokyo-based opportunity that combines remote work, flexibility and a potential permanent career pathway.

Don't Miss Out - Apply Now!