Job Title: Office Administration Manager
Location: Oxford
Job Purpose
The Office Administration Manager is responsible for overseeing the day-to-day administrative operations across multiple sites. This role involves managing and developing a team of administrative staff, ensuring efficient office and reception services, maintaining accurate records, and supporting operational processes to deliver high standards of service and professionalism.
Working Conditions
- Office-based role across multiple sites
- Flexibility to provide cover during staff absence or peak periods
- Occasional involvement in events, meetings, or other organisational activities
Key Responsibilities
- Lead, supervise, and develop a team of administrative staff
- Ensure smooth day-to-day office operations and maintain a professional reception environment
- Manage communications, record-keeping, and data management using appropriate systems
- Coordinate staff cover, scheduling, and operational adjustments as needed
- Oversee health and safety compliance and daily site checks
- Manage procurement, including purchase orders, deliveries, and office supplies
- Support training, development, and performance management of administrative staff
- Assist senior management with projects, reporting, and budget monitoring
- Ensure high-quality reprographic and document production for staff and events
Person Specification / Requirements
- Proven experience in administrative management or office leadership
- Experience within the education sector will be considered advantageous
- Strong organisational, time-management, and problem-solving skills
- Excellent communication and interpersonal abilities
- Ability to prioritise tasks and manage a busy workload effectively
- Professional, reliable, and able to maintain confidentiality
- Commitment to continuous improvement and staff development
