We are looking for an HR & Office Administrative Assistant to join our clients growingteam. In your role as an HR & Office Administrative Assistant, you will report to the Global HR Manager. To support the office culture and logistics, you will be required to work from the office 3 days a week, with every Wednesday being an all company day, with the remaining two days worked remotely.
You will be responsible for managing end-to-end office operations and serving as a key operational hub for HR and employee experience.
Office Logistics & Facilities:
- Vendor Management: Acting as the primary point of contact for the landlord and
- external vendors, such as electricians and plumbers.
- Supply Management: Managing the ordering of office supplies and maintaining
- inventory.
- Health & Safety: Ensuring the office remains a safe environment and staying compliant
- with health and safety standards.
- Team Events: Coordinating team lunches and planning events for the Summer and
- Christmas parties, as well as smaller ad-hoc gatherings.
- General Admin: Providing general business administration support to ensure efficient
- operations.
HR & Employee Lifecycle
- HR Data & Systems Management: Maintain HR software by accurately inputting
- employee details and tracking annual leave, sickness, and attendance
- Recruitment Assistance: Providing assistance with recruitment and candidate sourcing,
- screening, and referencing.
- Onboarding & Offboarding: Assisting with the onboarding and offboarding of
- employees to ensure a seamless transition for all staff.
- Policy Guidance: Developing a strong knowledge and understanding of company
- policies to provide accurate advice and support to the team. Assist in drafting, updating,
- and implementing HR policies
- HR Research & Initiatives: Assisting with research on upcoming HR initiatives and
- providing administrative support for the People team.
- Travel & Scheduling: Managing team travel arrangements and booking meetings and
- candidate interviews.
Requirements
- Up to 2 years of experience in a similar administrative or HR role.
- Communication: Have excellent verbal and written communication skills to effectively liaise with
- internal teams and external stakeholders.
- Soft Skills: Leverage emotional intelligence and active listening skills to work harmoniously and
- effectively with others.
- Organisation: Be diligent and attentive to detail with a strong ability to resolve issues in a timely and
- efficient manner.
- Tech Savvy: Be adept at working with Microsoft Office/G-Suite and comfortable working with
- different technologies.
- Attitude: Have a "can do" attitude to taking on new challenges
