Executive Assistant

Job Title: Executive Assistant

Location: London

Salary: £50k - £53k

Employment Type: Permanent

Hybrid: 4 days in the office 1 day from home

About the Role:
We are looking for a proactive and professional Executive Assistant to provide high-level administrative support to our Executive Managers and their teams. The successful candidate will thrive in a fast-paced environment, be approachable and collaborative, and bring a flexible, solution-focused "can-do" attitude to every task.

Key Responsibilities:

• Manage and organise Executive diaries, acting as a gatekeeper to ensure smooth daily operations.
• Manage inboxes: screen, prioritise, and respond to emails on behalf of Executives.
• Monitor schedule changes and keep Executives informed promptly.
• Processing expenses and reconciling travel or event costs.
• Proactively plan ahead, suggest alternatives, and optimize diary efficiency.
• Coordinate with internal and external teams to provide seamless cover.
• Arrange and support weekly management meetings (agenda, slides, distribution).
• Coordinate internal/external meetings and conference calls.
• Manage business travel, including transport, itineraries, and visas, following policies.
• Organise internal events, townhalls, and seminars.
• Anticipate needs, maintain professional relationships, and provide responsive support (including remote).
• Demonstrate strong organisational, multitasking, and problem-solving skills.

Requirements:

• Proven experience as an Executive Assistant, preferably within Financial Services.
• Knowledge of compliance and regulatory requirements.
• Proficient in Microsoft Office and standard office software.
• Exceptional organisational, multitasking, and time management skills.
• Excellent communication and interpersonal skills.
• Strong attention to detail and accuracy, with the ability to prioritise effectively.
• Ability to build and maintain professional relationships and work collaboratively.