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Executive Assistant - Financial Services
London Permanent Competitive
About the job
Job Title: Executive Assistant - Financial Services
Location: London
Employment Type: Permanent / Hybrid
About the Role:
We are looking for a proactive and professional Executive Assistant to provide high-level administrative support to our Executive Managers and their teams. The successful candidate will thrive in a fast-paced environment, be approachable and collaborative, and bring a flexible, solution-focused "can-do" attitude to every task.
Key Responsibilities:
- Manage and organise Executive diaries, acting as a gatekeeper to ensure smooth daily operations.
- Manage inboxes: screen, prioritise, and respond to emails on behalf of Executives.
- Monitor schedule changes and keep Executives informed promptly.
- Proactively plan ahead, suggest alternatives, and optimize diary efficiency.
- Coordinate with internal and external teams to provide seamless cover.
- Arrange and support weekly management meetings (agenda, slides, distribution).
- Coordinate internal/external meetings and conference calls.
- Manage business travel, including transport, itineraries, and visas, following policies.
- Organise internal events, townhalls, and seminars.
- Process expenses and approvals per Group procedures.
- Anticipate needs, maintain professional relationships, and provide responsive support (including remote).
- Handle general office services: filing, scanning, orders, couriers, invoices, and other ad-hoc tasks.
- Demonstrate strong organisational, multitasking, and problem-solving skills.
Requirements:
- Proven experience as an Executive Assistant, preferably within financial services.
- Knowledge of compliance and regulatory requirements.
- Proficient in Microsoft Office and standard office software.
- Exceptional organisational, multitasking, and time management skills.
- Excellent communication and interpersonal skills.
- Strong attention to detail and accuracy, with the ability to prioritise effectively.
- Ability to build and maintain professional relationships and work collaboratively.
