I am recruiting on behalf of a client who is looking for a PA/Bookeekker for their busy offices in Limerick. This role would be great for someone with strong Office Admin/PA or Office managerment experience with some bookkeeping experience.
Location: On-site, Limerick
Position: 4 to 5 days, Onsite Limerick, Permanent
This role is mainly focused on supporting the Chairman/ CEO and CFO. The successful candidate will possess discretion, maturity, and flexibility, alongside essential experience in bookkeeping and administration.
Key Responsibilities:
- General PA duties: Minutes, Agendas, calander management, trael management
- Bank Reconciliations:Conduct regular bank reconciliations, ensuring all financial records are accurate and up-to-date.
- Query Handling: Manage ad hoc queries via emails or phone calls from suppliers, contractors, and tenants.
- Filing System Management: Organize and maintain filing systems meticulously.
- Data Management: Update and maintain data streams and key performance indicators (KPI) on various projects.
- Errand Running: Carry out occasional errands as required to support the team.
- CEO Collaboration: Work closely with the CEO, CFO and other key executives/ shareholders on ad hoc tasks, special projects and strategic initiatives
- Property Management: Oversee property-related tasks including maintenance coordination liaising with tenants, contractors and sales agents.
- Meeting Preparation: Prepare meeting agendas, take minutes, and distribute meeting notes on occasion
- Document Preparation: Draft, review, and edit documents, reports, and presentations.
- Communication Liaison: Act as a primary point when required
- Confidential Information Handling: Safeguard confidential information and ensure it is handled with integrity.
Required Competencies:
- Discretion: High level of confidentiality and professionalism.
- Maturity: Demonstrated maturity in handling sensitive information and situations.
- Flexibility: Ability to adapt to varying tasks and priorities.
- Financial Acumen: Proficiency in finance or bookkeeping practices.
- Communication Skills: Excellent verbal and written communication skills in English.
- Organizational Skills: Strong attention to detail and organizational abilities.
- Technical Proficiency: Familiarity with modern office software and tools.
Previous Experience Required:
- Minimum of 5 plus years experience.
- Previous experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Exerience in bookkeeping, including bank reconciliations is desireable.
- Experience managing emails and handling queries from diverse stakeholders.
- Prior experience in data management and maintaining KPIs is advantageous.
How to Apply:
If you believe you have the skills and experience to excel in this role, please submit your CV
