We are seeking a highly organised and proactive Assistant Office Manager with strong Finance experience to support the smooth running of our client's office (legal sector). Approximately 70% of this role is finance-related, with the balance covering office management and administrative support. The successful candidate will play a key role in ensuring accurate financial processes, compliance, and reporting, while also contributing to the effective day-to-day operations of the office.
Key Responsibilities:
Finance & Accounting
- Manage bookkeeping processes including accounts payable, accounts receivable, and bank reconciliations.
- Assist with budgeting, cashflow monitoring, and preparation of management reports.
- Support month-end and year-end close procedures.
- Prepare information for and liaise with external accountants during audits and compliance checks.
- Support payroll processing, maintaining accurate and confidential employee and financial records.
- Monitor financial systems and contribute to process improvements to ensure accuracy and efficiency.
Office & Administration
- Maintain organised digital and physical filing systems (finance, HR, compliance).
- Oversee office supplies, facilities, and supplier/service provider relationships.
- Provide administrative support including scheduling, travel arrangements, and diary management.
- Assist with HR administration, onboarding, and policy documentation.
- Ensure compliance with GDPR, health and safety, and company procedures.
Requirements:
- Proven experience in a finance-focused administration or Office Manager role.
- Strong knowledge of bookkeeping and accounting software (e.g., Xero, QuickBooks, Sage).
- Excellent attention to detail and ability to handle sensitive and confidential information.
- Strong organisational, problem-solving, and multitasking skills
- Familiarity with compliance requirements and basic HR processes is an advantage.
