Team Admin - Top Investment Bank (IBD - IED) 42k

Key Responsibilities

• Calendar & Meeting Management: Act as the primary point of contact for diary management, ensuring effective coordination of meetings and schedules for supported individuals.

• Travel & Expense Coordination: Devise complex travel itineraries, including booking accommodation and transport, and managing the end-to-end expense reconciliation and processing.

• Operational Documentation: Create and maintain vital office documentation, including sophisticated spreadsheets, databases, and high-quality presentation materials.

• Team Productivity & Onboarding: Facilitate a seamless experience for team members, including acclimatization for new joiners and managing system/property access.

• Internal Collaboration: Work closely with a network of Team and Personal Assistants across the organization to ensure streamlined communication and coordination.

Requirements

• Professional Experience: Proven experience as a Team Assistant or Administrative Assistant, ideally within the financial services or investment banking sector.

• Language Skills: Excellent command of English.

• Administrative Efficiency: Ability to prioritize tasks effectively and determine the best use of available support resources in a high-pressure environment.

• Communication: Strong interpersonal skills to interact professionally with a wide range of internal and external stakeholders.

• Technical Proficiency: Skilled in creating and managing corporate documentation and utilizing office systems.