About the company
A prestigious organization is seeking an experienced Head of Office Administration, with background from NGOs and familiarity with rigorous procurement and compliance standards.
About the role
In this role, you will report to the Chief Human Resources Officer, overseeing facilities management, corporate services, and administrative operations across the organization.
Responsibilities
- Oversee Facilities Management, maintenance, safety, and efficiency of office facilities.
- Manage vendor relationships and service contracts for office infrastructure, cleaning, security, and utilities.
- Supervise Corporate Services functions, ensure high-quality service delivery and continuous improvement.
- Act as a key liaison between internal stakeholders and external service providers.
- Ensure strict adherence to procurement policies and procedures.
- Lead tendering processes, vendor evaluations, and contract negotiations in line with regulatory and internal standards.
- Monitor expenditures and provide regular reports to senior management.
Requirements
- Bachelor's degree in business administration or a related field.
- At least 10 years of relevant experience in office administration, facilities, or corporate services.
- Proven leadership experience within large organizations, ideally in NGOs.
- Excellent communication, negotiation, and stakeholder management skills.
- Strong knowledge of procurement processes, compliance standards, and policy implementation.
- Strategic thinker with a hands-on approach to problem-solving and service delivery.
- Fluency in Cantonese, Mandarin and English is required for this position.
