Transport Coordinator

Transport Coordinator

📍 Location: Dublin Port
🕒 Contract Type: Full-Time, Permanent

We are currently seeking a highly organised and detail-oriented Transport Coordinator to join a busy transport and distribution operation based in Dublin. This is a key administrative role supporting day-to-day transport activities, ensuring compliance, accurate record-keeping, and smooth communication between drivers, management, and external partners.

The ideal candidate will thrive in a fast-paced environment, demonstrate strong organisational and communication skills, and have a proactive approach to problem-solving.

Key Responsibilities

• Maintain daily transport files, including delivery dockets and driver documentation

• Ensure all truck and driver files are accurate, up to date, and correctly filed

• Maintain vehicle inspection checklists and prepare vehicle defect or accident damage reports

• Update HR and attendance systems, including holidays, absences, and driver contact details

• Process employee and agency driver hours to ensure accurate payroll

• Prepare weekly driver hours reports for employment agencies

• Maintain accurate driver attendance records in line with HSA requirements

• Support health & safety compliance by logging unsafe acts or conditions and maintaining PPE records

• Prepare operational reports including rotas, telematics reports, invoices, audits, and stock figures

• Liaise with scheduling teams regarding driver availability and time off

• Manage fleet records, including tax, CVRT, ADR, periodic and annual test dates

• Book vehicle testing and distribute discs/certificates to relevant vehicles

• Maintain driver rosters and truck availability schedules

• Issue purchase orders and work authorisations

• Maintain training records, book courses, and communicate training requirements

• Ensure notice boards are up to date with current business information

• Provide Known Supplier documentation and maintain supplier records

• Place orders with internal and third-party suppliers as required

• Handle incoming and outgoing calls, resolving queries efficiently

• Assist the Transport Manager with daily operational and administrative tasks

Requirements

• 1-2 years' experience in a transport, logistics, or administrative role

• Strong organisational skills with excellent attention to detail

• Proficiency in Microsoft Office, particularly Excel and Outlook

• Ability to manage multiple priorities in a fast-paced environment

• Strong written and verbal communication skills

• Experience with transport or fleet management systems is an advantage

• A proactive, solution-focused mindset

• Ability to work independently and as part of a team

• Knowledge of transport regulations and compliance is desirable but not essential

• Flexibility to adapt to changing operational needs

Benefits

• Competitive annual leave entitlement plus bank holidays and additional company days

• Pension contributions

• Private health insurance contributions

• Life assurance and income protection

• Employee assistance programme

• Professional development and sponsorship opportunities

• Employee discount schemes

• Cycle to Work scheme

• Eye test and flu vaccine contributions

• Subsidised canteen facilities

• Social events

• Free on-site parking