Role: Personal Assistant
Location: Dublin City Centre (Hybrid)
Contract type: Perm
This role with a large professional services company in Dublin are looking to grow their team and have a vacancy for a Personal Assistant to provide exectuvie support for two partners.
Your responsibilities will be:
- Working with the corporate travel agent to coordinate cost-effective and often complex domestic and/or international travel arrangements and itineraries.
- Secretarial duties for Partner and Directors - comprehensive and proactive diary and email inbox management.
- Provide administration assistance for Partner and team including meeting room bookings, conference on Teams and Zoom, ordering catering, printing agendas and documentation for meetings etc.
- Arrange weekly/monthly meetings as required - prepare meeting packs as necessary.
- Prepare Power Point presentations and assist on proposals/bids - liaise closely with internal departments such as Marketing.
- Liaise and work with secretaries in other departments - actively share knowledge.
- Process expense claims.
- Organise team lunches, nights out/client entertainment.
- Assist with any other ad-hoc projects and duties as appropriate.
What you will need:
- Excellent interpersonal and team-working skills along with a high degree of enthusiasm and adaptability
- Advanced PC skills specially Microsoft Outlook, Excel, Word and PowerPoint.
- Excellent communication skills including strong typing/audio typing skills with a high-level of attention to detail
- Experience with organising Outlook calendar / email inbox management specifically on behalf of others.
- A working knowledge of SAP, CRM, and expense management systems would be a definite advantage.
- Prioritising work, using time management and organisational skills. Be able to work under pressure.
- Must possess an ability to multi-task with a strong attention to detail and a sense of urgency.
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
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