Our client is currently recruiting for an experienced Payroll Specialist within the Central Finance function. Reporting to the Payroll Supervisor and working closely with various stakeholders, this role will primarily be responsible for processing end-to-end fortnightly payroll. Hybrid working of 2 days per week in office in place. The offices are based in Smithfield. Please note that this role is a 12 month contract, however there is a high expectancy for this role to be extended and/ or to be absorbed as permanent staff.
Payroll
Payroll is currently processed in-house and involves significant manual processing/intervention. Payroll files are Excel based so an excellent working knowledge of Excel is essential. As a Payroll Specialist, you will play a crucial role in ensuring the accurate and compliant processing of fortnightly payroll for employees in line with the organisation's policies and procedures and relevant Government Bodies' Circulars. You will be required to compile and post all payroll journals and prepare all payroll month end reconciliations in a timely manner. You will be responsible for providing expert support, training, and guidance on payroll processes and procedures. You will also support general BAU work, audits and ad-hoc duties are required.
Key responsibilities
- Responsible for the end-to-end processing and payments of fortnightly Payroll and deductions for staff and pensioners (approx. 350 and growing)ensuring all employees and deductions are accurately paid over on time and in accordance with policies and procedures, relevant Government Body Circulars and statutory obligations
- Proficiency in all aspects of PAYE Revenue reporting, to include RPN processes, Payroll and other payroll submissions
- Prepare necessary reconciliations and returns such as Pension and CSO in line with deadlines
- Support the month-end process as required
- Driving compliance and adherence to the policies set down by Revenue, Government Bodies and supporting a strong compliance culture by ensuring robust internal controls and audit standards are achieved and maintained
- Prepare high quality reports and ad-hoc returns to external stakeholders, such as the Department of =Transport and other Freedom of Information requests.
- Providing inputs relating to Payroll for cash flow forecasting of payments
- Key point of contact for the Department of Transport, C&AG, internal and external stakeholders including HR, Revenue and external service providers providing efficient & effective support where required
- Input into the preparation of the internal and external audits, Financial Statements and budget process
- Staff mentoring where required
- Collaborate on projects as part of a continuous improvement program, including the utilisation of technology and financial systems to streamline business processes. Coordinate and assist in the development of Finance Systems upgrades, enhancements and process developments both within the team and related control cycles.
- Any other duties that may be assigned to the role.
Essential Criteria
The post holder will be required to demonstrate excellent organizational, administrative and attention to detail skills, be able to work seamlessly as part of a team, possessing a professional approach to service users and staff. Have strong technical and problem-solving skills.
- Hold a minimum of a NFQ degree level 7 qualification
- Have at least 5 years recent, relevant (Irish Payroll) processing experience
- IPASS or equivalent qualification required
- Ability to manage priorities and meet strict deadlines.
- Excellent MS Excel skills
- Have experience in preparing payroll journals, and all monthly payroll reconciliations to a strict deadline
- Capacity to proactively and constructively contribute to team tasks
- Strong stakeholder management experience and ability to build rapport, effectively communicate to various finance and non-finance personnel and maintain confidentiality and integrity
- A 'can-do' and flexible approach with the ability to organise and prioritise workloads to meet deadlines.
- Continuous improvement mind-set
- Great team working skills and an ability to show flexibility when faced with new challenges.
- Self-motivated and the ability to manage work within fixed deadlines.
Desirable Criteria
- Certificate or Diploma in a relevant area
- Relevant experience in a Public Sector
