As an Accounts Payable Administrator you will be responsible for:
Your Responsibilities:
- Responsible for ensuring the timely input of supplier invoices on the iPOS system, ensuring that invoices are input accurately for GL and VAT purposes.
- Preparation of the weekly payment run, complete reconciliations between iPOS and the general ledger system.
- Setting up new supplier accounts and ensuring all compliance checks are carried out.
- Checking expense claim forms for accuracy and processing to the system.
- Communication with all departments on invoices waiting approval or under query.
- Manage accounts payable queries for both internal and external from suppliers.
- Investigating and resolving aged creditor balances to ensure creditor balances remain within agreed terms.
- Supporting the standardisation and improvement of processes, procedures and controls.
- Provision of timely administration support to the finance team.
- Assisting with queries and information requests from external and internal auditors.
- Assisting with reconciling AP items on balance sheet reconciliations.
- Preparation of journals to correct reconciling AP items.
- Building and maintaining strong, positive and collaborative relationships with internal customers, suppliers ensuring that service delivered is a constantly high standard.
Requirements:
Essential:
- Ability to work to strict payment deadlines.
- Good organisation and planning skills.
- Must be highly motivated, a self -starter and capable of working on their own initiative.
- Strong communication and interpersonal skills.
- Proven ability to work effectively as part of a team and build sustained positive relationships.
- Good analytic and problem solving skills.
Desired:
- Knowledge of iPOS would be an advantage.
- Knowledge of EFT and Swift payments would be an advantage.
