Job Opportunity: Payroll & Accounts Assistant
Location: West Cork (Commutable from Killarney or Cork City)
Salary: Competitive
Type: Permanent, Full-time
Working Model: Initial onsite training followed by Hybrid
On behalf of our client, we are seeking an experienced Payroll & Accounts Assistant to join a specialised Finance Team. This is a role that requires a candidate with strong technical proficiency in Sage Line 50 and Micropay to manage a complex, high-volume weekly payroll and assist with daily accounting functions.
Key Responsibilities
Weekly Payroll Management
- Process end-to-end weekly payroll using Micropay.
- Manage complex payroll variables including multiple overtime rates, specific site allowances, deductions, and quirks.
- Conduct ERR (Enhanced Reporting Requirements) expense checking for payroll compliance.
Accounts Payable & Subcontractors
- Systems: Operate within Sage Line 50 integrated with a Paperless document management system.
- Subcontractors: Process all subcontractor invoices, managing RCT (Relevant Contracts Tax), contra-charges, and insurance verification.
- Invoices: Handle the full invoice approval process, including posting various invoice types and setting up new suppliers on both Sage and Paperless.
- Haulage: Calculate and split large haulage invoice charges across multiple specific jobs/projects.
- Insurance: Maintain and track Design, Engineer, and Subcontractor insurance records.
Banking & Payments
- Payment Runs: Execute weekly payment plans and daily "one-off" payments.
- FX Payments: Process payments in Sterling via Investec.
- Reconciliations: Perform daily/weekly bank reconciliations, including Revolut and Credit Card accounts.
- Validation: Rigorous adherence to Bank Details Procedures for fraud prevention.
Month-End & Reporting
- Perform full statement reconciliations and VAT code audits.
- Conduct Nominal Ledger checks and identify capitalized items.
- Execute manual revaluation of stock items and generate Stock Reports.
- Enter and track Fuelplus invoices and manage fuel surcharge calculations.
- Report financial data via PowerBI.
Candidate Profile
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Technical Skills: Advanced proficiency in Sage Line 50 and Micropay is essential. Experience with Power BI or Paperless systems is a distinct advantage.
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Accuracy: Proven ability to manage complex data sets with high attention to detail.
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Integrity: Absolute discretion and honesty regarding bank details and payroll data.
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Efficiency: Ability to work to tight weekly deadlines within a 40-hour week.
Benefits & Hours
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Flexibility: Once training is complete, the role moves to a hybrid model.
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Early Finish: Option to finish early on Fridays
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Facility: Free on-site parking.
