Role Overview
We are looking for an organised, detail-oriented Operations & Office Support Administrator to join our team in Cork on a 3 month Temporary basis with potential to be extended. In this role, you will play a key part in maintaining seamless day-to-day office functions, managing vendor relationships, streamlining administrative workflows, and supporting core operations administration. This position is ideal for an administrative professional with a background in office support, ideally within the pharmaceutical, life sciences, or engineering sectors.
Key Responsibilities
- Coordinate executive calendars, schedule key meetings, and oversee logistics for corporate events and appointments.
- Serve as the primary point of contact for external vendors, managing contracts, service delivery, and procurement processes.
- Assist with routine bookkeeping and expense tracking and support monthly payroll preparation and budgeting.
- Help manage new candidate coordination, employee onboarding, and training schedules.
- Assist with front desk duties including greeting visitors and managing phone systems, maintain electronic and physical filing systems, and handle client inquiries with high professionalism.
- Support office management tasks such as calendar management, filing, and document preparation.
- Prepare business reports and spreadsheets using Microsoft Office tools while handling sensitive and confidential information with total discretion.
Required Qualifications & Experience
- Experience: 3 to 5 years of hands-on experience in operations administration (experience in engineering or pharma environments is highly advantageous).
- Software Skills: Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Core Competencies: Exceptional organisational skills, strong verbal and written communication, professional telephone etiquette, and the ability to manage multiple priorities efficiently.
What We Offer
- Competitive remuneration package.
- A supportive and friendly working environment
- An opportunity to gain valuable experience with a well-established organisation.
- 3 month temporary contract with a possibility of extension.
