Clerical Officer Grade 4

Are you an experienced senior administrator looking to expand your skills?

Our client is looking for a temporary experienced admnistrator to come on board and work in a fast paced enviroment which will provide excellent skills.

This role is a 3 month contract initially with the potential of going on longer and based in Cork City with an attractive hourly rate.

Key Responsibilities:

• Maintain accurate and up-to-date personnel and candidate records in accordance with data protection regulations and internal policies.
• Lead or support data cleansing activities, including identifying and correcting data inconsistencies, duplicates, and outdated information across multiple HR and recruitment systems.
• Assist with data migration processes, including data mapping, validation, testing, and post-migration checks to ensure accuracy and integrity when moving information between systems.
• Provide administrative support in recruitment coordination, such as organising interview schedules, sending candidate communications, and managing logistics.
• Act as a first point of contact for general staffing queries, delivering professional and timely responses via email, phone, or in person.
• Monitor and manage shared inboxes, triaging queries appropriately and escalating where necessary.
• Support onboarding activities, including collecting documentation, updating staff records, and ensuring compliance with pre-employment requirements.
• Coordinate calendars for interviews, meetings, and other staffing-related events.
• Collaborate with HR, IT, and other departments during system upgrades or transitions to ensure smooth data handling and minimal disruption to service.
• Offer general administrative assistance to the HR and wider office team, adapting to evolving priorities as required.

Ideal Candidate:

• Previous experience in recruitment or HR administration, preferably within a healthcare, public sector, or highly regulated environment.
• Demonstrated experience with data cleansing and data migration activities within HR, recruitment, or similar business systems.
• Familiarity with HRIS or recruitment systems and confident in working with large datasets or spreadsheets.
• Strong proficiency in MS Office (especially Excel) and Outlook, with the ability to use formulas, filters, and validation tools effectively.
• Excellent written and verbal communication skills, with a customer-service mindset.
• Strong attention to detail, particularly in handling sensitive or complex data.
• Highly organised and able to manage competing priorities and deadlines.
• A discreet and professional approach, with a clear understanding of confidentiality and data protection

If you are interested in this role please apply now!