Our Client is seeking an adaptable, highly organised, and proactive Accounts Administration Co-ordinator to join their team in West Cork. This is an urgent, dual-focus position requiring a candidate with a short notice period or immediate availability. The role is heavily weighted towards commercial financial support-focusing primarily on quotation assistance, budgeting, pricing, forecasting, purchase order balance adjustments, and invoicing support-alongside general operational administration.
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Allocate 75% of duties toward quotation support, budgeting, pricing structures, forecasting, managing purchase order balance adjustments, and supporting invoicing processes.
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Process supplier and sub-contractor invoices, reconcile vendor statements, resolve billing discrepancies, and prepare payment runs.
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Issue client billing and actively monitor the aged debtors ledger to ensure prompt debt collection.
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Maintain professional and firm communication with residential and commercial clients regarding outstanding accounts.
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Review, track, and log sub-contractor documentation, including public and employer liability insurance policies.
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Ensure all field personnel hold active safety passes and relevant technical certifications prior to site deployment.
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Match receipts, site expenditures, and timesheets back to specific project codes to preserve budget accuracy.
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Handle incoming calls, web enquiries, and general office visitors in a professional manner.
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Manage office documentation, digital files, and general office supplies to maintain an organized working environment.
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Proven experience in a combined financial accounts and administrative role, preferably within the construction, engineering, or trades sectors.
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Solid baseline knowledge of quote assistance, project pricing, budget tracking, and forecasting support.
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Working knowledge of standard bookkeeping workflows, including sales ledger, purchase ledger, and payroll processes.
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Familiarity with Ireland's trade compliance standards, including safety pass tracking and sub-contractor insurance verification.
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Practical experience using accountancy platforms such as Sage, Xero, Surf Accounts, or similar software.
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Proficiency in Microsoft Office, particularly Microsoft Excel, with the ability to adapt to custom tracking tools.
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Strong communication skills, an effective approach to credit control, and the ability to multitask in a busy environment.
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Immediate availability or a minimal notice period to accommodate preferred
