Duration - 6 months
Responsible for managing a portfolio of month-end activities which will be based on resources around the department and a major focus on key initiatives. Management Timesheeting tool and related month end reconciliations of vendor services. Raising and maintaining Purchase Orders and invoices. Helping in producing KPI's/SLAs and statistics for the team. Creating regular reports so for stakeholders to review. There will also be governance around finances with the objective of ensuring all costs, reconciliations and purchase orders are aligned with their budgets. To drive continuous improvement for the team, is a key responsibility of this role. To act as a single point of contact for any issues relating to internal/external stakeholders, finance governance.
Job Responsibilities:
- Manage and produce reports showing clearly the activities and statistics that are taking place within the team. Tracking the differences that occur on a quarterly basis between budget and spend.
- Interacting with key stakeholders and team members to help set KPIs/SLAs and start to measure against targets. To create reports showing these statistics to stakeholders.
- Regular updates to finance governance to meet their SOX governance.
- Setting up and help run regular review meetings with our internal stakeholders or partners to report and review their finances on projects or costs of delivery. The focus of the meeting will be on their current financial position and plans on any future spend.
- To thoroughly check contracts ensuring that the values of the milestones and terms of the contract are aligned to the information we hold on our systems and to own the end-to-end process from raising of purchase orders through to the invoicing and receipting followed by recording on reports produced.
- Applying a Business Analyst mindset to the mini projects that will happen within the team for continuous improvement processes, and drive efficient methods of renewals, managing finances and logging instances which are out of the standard process.
- Tracking any risks or issues that arise, also any opportunities and strengths.
- Develop and support effective communication mechanism between the internal stakeholders to achieve team objectives.
- To monitor and manage a Timesheeting Portal for our Partners. Analysing the data on the system to produce accurate reports and submit to finance.
Key Requirements:
Qualifications
- Accounting or Finance Degree level or equivalent related qualification, covering management of costs or proven experience within a similar environment.
Experience
- Proven experience Finance or similar industry.
- Some experience project/account finances demonstrating the tracking between expenditure vs budgets.
- Experience in working in a stakeholder focused environment.
- Creating process documentation and implementing process improvements experience
- An innovative approach to problem solving
- Strong PC Skills, specialising in Microsoft Excel (V-lookups, H-Lookups, Concatenate, Pivot tables) and using SharePoint
- Proven ability to communicate effectively (verbally and written) with stakeholders
- Flexible and determined approach to work
