A world-renowned global conglomerate in entertainment, media, and technology is seeking a Haken Executive Assistant to act as the operational "hub" for a busy department in Tokyo. This hybrid role combines high-level executive support with proactive coordination of team-wide administrative systems. If you enjoy managing schedules, supporting leadership, and improving operational processes in an international environment, this role offers strong exposure and long-term career value.
Key Responsibilities
- Manage schedules and coordinate appointments for executives and management (internal and external)
- Set up meetings including room booking and online meeting preparation
- Handle guest reception, phone support, and professional email correspondence
- Arrange business travel and support expense reimbursement processes
- Support creation and compilation of documents and internal materials
- Provide business support and operational assistance for the entire department
- Process invoices and manage administrative workflows related to contracts and internal approvals
- Maintain accurate data management, lists, and progress tracking
- Support onboarding and administrative setup for new team members
Required Skills and Qualifications
Experience:
- 3+ years of practical experience in administration, general affairs, secretarial work, or similar roles
- Basic PC skills including Word, Excel, and PowerPoint
- Strong coordination experience with both internal and external stakeholders
- Work experience using English, including email correspondence
Soft Skills:
- Proactive mindset with strong ownership and the ability to anticipate needs
- Strong multitasking and organizational skills in a fast-paced environment
- High attention to detail and strong interpersonal communication skills
Language Requirements:
- Japanese: Intermediate to Business-level proficiency
- English: Intermediate to Business-level proficiency
Preferred Skills & Qualifications
- Experience as an Executive Assistant or Department Assistant
- Experience working in foreign financial institutions
About the Company
Our client is a global conglomerate operating at the intersection of innovation, entertainment, and technology. With businesses spanning gaming, music, film, and advanced electronics, the company is known for its challenger mindset and culture of "doing what others do not do." This is an exciting opportunity to support high-performing teams in a globally recognized brand.
Why You'll Love Working Here
- Support a world-class organization shaping the future of entertainment and technology
- Gain trust and autonomy in a role that values proactive decision-making
- Enjoy a strategic hybrid position combining executive support with department operations
- Work in a flat, innovative culture that rewards initiative and problem-solving
- Get elite exposure to how a sophisticated global organization operates
Don't Miss Out - Apply Now!
