Morgan McKinley is looking for an experienced Executive Assistant - UHNW with previous experience in a similar role service to work for a large company in The City
Working in London's prestigious Mayfair, due to the demands of the role, this is an office based position working 9am - 6pm supporting both on a business and a personal level.
Job Title - Executive Assistant - UHNW
Length - Permanent
Salary - £60,000k - £65,000k
Location - Mayfair
Monday - Friday, 9am - 6pm
Supporting several key figures within the UK division of a prominent international family business, your day-to-day responsibilities will include:
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Arranging comprehensive travel itineraries: This includes booking flights, accommodations, ground transportation, and handling any necessary visa applications, health documentation, and customs paperwork.
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Managing complex diaries and schedules: Oversee and coordinate multiple, often conflicting, commitments across different time zones, ensuring seamless calendar management and efficient time allocation.
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Overseeing administrative functions: Support the business with a variety of essential administrative tasks, ensuring compliance with relevant industry regulations and legal requirements.
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Preparing for meetings: Ensure meeting agendas are set, materials are prepared, and follow-ups are completed promptly, assisting with minute-taking and action item tracking as needed.
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Facilities management and contractor coordination: Oversee the management of external contractors, including maintenance and other facility-related vendors, ensuring smooth operations of the business environment.
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Invoice and expense processing: Handle the processing of invoices, ensuring accuracy and prompt submission, and assist in tracking expenses.
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HR administrative support: Assist with human resources-related duties, such as payroll processing, onboarding new employees, and ensuring that staff records are up to date.
This is a versatile role, covering both business and personal tasks. We are seeking a candidate who possesses:
- Extensive experience supporting high-level executives: Proven experience working with ultra-high-net-worth individuals (UHNWI) or senior leadership in a fast-paced, dynamic environment is essential.
- Degree educated (or equivalent): A strong academic background that supports critical thinking and problem-solving abilities.
- Exceptional communication skills: Both written and verbal, with the ability to liaise effectively with high-profile stakeholders and teams across the business.
- Proactive, self-starter mindset: Able to anticipate needs, take initiative, and work independently with minimal supervision, always acting with discretion and proper etiquette.
- Professionalism and discretion: Absolute confidentiality and integrity are paramount, given the sensitive nature of the business and personal dealings.
This is an exciting opportunity to be deeply involved in both the business's daily operations and its broader strategic growth, offering the potential to gain valuable insights into its ambitions and future direction.
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
Morgan McKinley encourages applications from all qualified candidates who represent the full diversity of communities in the UK. Accommodations are available on request for candidates taking part in all aspects of the selection process.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
