Job Title: Executive Assistant to Managing Director
Contract: Permanent
Location: City of London
4 Days in office, with flexibility on Hybrid set up.
We have an exciting opportunity for an ambitious, proactive and highly motivated Executive Assistant to provide 1:1 support to a Managing Director within a fast-paced financial services environment.
You will provide dedicated support to a senior executive with a demanding schedule and extensive internal and external commitments. The role will involve managing a complex diary, coordinating domestic and international travel, preparing meeting materials and ensuring the smooth running of day-to-day activities.
Working alongside the wider Executive Office, you will also support key meetings, events, communications and business priorities. The role requires excellent organisational skills, sound judgement and the ability to manage competing demands while building strong relationships with stakeholders at all levels.
Key Responsibilities
- Manage a complex and constantly changing diary
- Coordinate domestic and international travel and itineraries
- Arrange meetings and prepare agendas, papers and presentations
- Manage expenses, invoices and corporate card processes
- Build strong relationships with senior stakeholders and other PAs
- Support the wider Executive Office with meetings, events and business priorities
- Handle confidential information with professionalism and discretion
About You
- Strong experience supporting a senior executive at EA/PA level
- Excellent complex diary and travel management skills
- Highly organised with exceptional attention to detail
- Confident managing competing priorities in a fast-paced environment
- Strong communication and stakeholder management skills
- Proactive, discreet and able to anticipate needs
