Administrative Officer - International Law Firm 18-21k

Job duties:

• Offer prompt and precise assistance to attorneys, the Legal Support Team, and business service managers for their administrative needs.
• Produce high-quality and error-free work while effectively managing deadlines, adapting to changes, and handling various tasks simultaneously.
• Ensure timely completion of tasks, proactively adjusting schedules when necessary.
• Handle scanning, printing, or copying of necessary documents as requested by colleagues or lawyers within the practice group.
• Coordinate urgent mail and courier requests by collaborating with business services and other departments.
• Establish and maintain a reliable system for organizing both electronic and hard copy documents.
• Provide on-demand support to the practice group or division, including handling mail, phone calls, document revisions, and other administrative tasks.
• Assist attorneys and the Legal Support Team promptly with petty cash, currency requests, and expense claims.
• Aid in updating client data and relevant databases according to instructions from lawyers or the Legal Support Team in a timely manner (e.g., InterAction).

Job requirements:

• Typing speed minimum of 60 wpm.
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint) and Chinese typing.
• Good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.
• Excellent English and Chinese language skills both written and spoken.