Administrative Assistant - Start-Up Business (25K)

Key Responsibilities

• Relationship Management: Assist Business Director in maintain professional and trusted relationships with high-net-worth (HNW) clients and strategic partners.
• Contract Customization: Assist in drafting, updating, and tailoring custom contracts and service agreements for clients and partners.
• Information Security: Safely handle, organize, and securely store all confidential client records and sensitive company information.
• Partnership Operations: Manage, track, and keep file records of all relevant documentation for partnership collaborations, ensuring smooth daily operations.
• Marketing & Presentation Support: Assist in preparing and updating high-level business documents, presentation decks (PPTs), leaflets, and brochures.
• Event & Logistics Coordination: Help organize high-end networking events, schedule meetings, and maintain the office premises to ensure a premium environment for visiting VIPs.

Requirements & Qualifications

• Education: Bachelor's Degree, Higher Diploma, or Associate Degree in Business, Marketing, Hospitality, Healthcare Administration, or a related field
• Experience: 1 to 3 years of experience in administration, customer success, hospitality, or business operations.
• Industry Knowledge: Experience or strong interest in working with high-net-worth clients, luxury brands, family office networks, and the healthcare industry is preferred.
• Language Skills: Fluent in English and Cantonese; Mandarin language skills are highly valued for regional teamwork.
• Core Competencies: Excellent attention to detail, highly organized, and strong skills in Microsoft Office (Word, Excel, PowerPoint).
• Emotional discretion: Emotional stable, highly discreet, and capable of maintaining appropriate professional boundaries.
• Cross-cultural sophistication: Strong social awareness and the ability to adapt to the etiquette, expectations, and communication styles of HNW individuals across different cultural and geographic backgrounds.
• Trustworthiness: A high level of integrity and discretion when handling strictly confidential business and client documents.