This varied role combines HR administration, recruitment coordination, employee onboarding, workplace and facilities coordination, reception and general office administration. You will act as a key point of contact for employees, candidates and visitors, working closely with HR, IT, Facilities and hiring managers to ensure the smooth running of the office and a seamless experience for new and existing employees.
Key Responsibilities
HR, Recruitment & Onboarding
- Coordinate recruitment administration, candidate communications and interview scheduling.
- Support vacancy advertising, recruitment records and pre-employment administration.
- Coordinate onboarding from offer acceptance through to probation.
- Organise inductions, office tours, access, equipment and system setup for new starters.
- Maintain accurate HR and recruitment records and trackers.
Learning & Development
- Coordinate internal and external training activities, including scheduling, invitations and logistics.
- Liaise with training providers and facilitators.
- Maintain training records, attendance registers and compliance information.
Workplace & Facilities
- Provide a professional and welcoming reception service for employees, visitors and candidates.
- Coordinate meeting rooms, hospitality, office supplies, post and couriers.
- Coordinate contractors, maintenance and planned preventative maintenance.
- Support workplace initiatives, events and employee engagement activities.
Health, Safety & Administration
- Maintain health and safety and compliance records.
- Support workplace inspections, fire safety and contractor compliance.
- Raise and track purchase orders and support invoice processing.
- Maintain accurate administrative, procurement and operational records.
About You
Essential:
- 2-5 years' experience in HR administration, office administration, facilities coordination or a similar role.
- Excellent organisation, time management and attention to detail.
- Strong communication, customer service and stakeholder management skills.
- Experience supporting recruitment and onboarding.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office, Outlook, Teams and SharePoint.
- Ability to handle confidential information with discretion.
Desirable:
- Experience in a corporate office environment.
- HR, recruitment, facilities or workplace management experience.
- Health & Safety administration experience.
- Experience with HRIS, ATS, procurement or facilities systems.
- Knowledge of employee administration and onboarding processes.
