I'm working with a prominent, well-established firm in the property sector to find a highly organised, professional, and discreet Executive Assistant to provide comprehensive support to their two Joint Chief Executive Officers. The successful candidate will play a key role in ensuring the CEOs' time is managed efficiently and that daily operations run smoothly. This is a full-time, in-office role, Monday to Friday.
Key Responsibilities
- Deliver high-level administrative support to the Joint CEOs, including extensive calendar management, coordinating complex travel, and arranging meetings.
- Serve as the primary point of contact for all internal and external parties on behalf of the CEOs.
- Manage front-office duties, including screening all incoming calls, handling mail and couriers, preparing meeting spaces for presentations, and providing refreshments for guests.
- Draft and prepare detailed reports, briefing documents, presentations, and all business correspondence.
- Attend meetings, accurately record minutes, and ensure timely follow-up on action items.
- Provide comprehensive administrative assistance to various teams as needed.
- Handle sensitive and confidential information with the utmost integrity and discretion.
- Organise board meetings, assist with the preparation of board packs, and liaise with all board members.
- Coordinate with senior executives, project teams, and external legal and financial partners.
- Oversee all office-related functions for the CEOs, including managing expenses, maintaining filing systems, and document control.
- Lend support to special company projects and events as required.
Skills & Experience
- Demonstrated experience as an Executive Assistant or Personal Assistant supporting senior-level or C-suite executives, preferably within the property, development, finance, or professional services industries.
- Exceptional organisational abilities with a meticulous eye for detail.
- The capacity to manage multiple priorities, work to deadlines, and remain composed under pressure.
- Outstanding verbal and written communication skills.
- A high degree of discretion and professional conduct.
- Advanced proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- A proactive, confident, and problem-solving approach.
- A flexible and positive attitude with a strong ability to anticipate needs.
