We are currently recruiting for a Receptionist / Administrator to join a busy and professional organisation. This is an excellent opportunity for a highly organised, personable and proactive individual who enjoys providing a high standard of customer service while supporting the smooth day-to-day running of the office.
As a Receptionist / Administrator, you will play a key role in providing a professional front-of-house service while also supporting the wider team with a range of administrative duties. You will be responsible for welcoming visitors, managing calls and correspondence, coordinating meeting rooms and maintaining accurate records and documentation.
Key Responsibilities
- Provide a professional and welcoming front-of-house service to clients, visitors and colleagues
- Answer and direct incoming calls and manage general enquiries in a professional manner
- Meet and greet visitors and ensure a high standard of client service
- Coordinate meeting rooms, including room preparation and refreshments
- Provide general administrative and secretarial support to the wider team
- Maintain accurate records, files and documentation
- Assist with document preparation, formatting, filing and archiving
- Manage incoming and outgoing post, couriers and correspondence
- Support diary management, meeting coordination and preparation of meeting materials
- Assist with general office administration and day-to-day office organisation
- Liaise with internal and external stakeholders in a professional and courteous manner
- Handle confidential information with discretion and maintain a high level of accuracy
- Support the team with ad hoc administrative tasks and projects as required
- Assist with additional administrative duties during busy periods
- Carry out any other duties relevant to the role as required
About You
We are looking for someone who is professional, organised and client-focused, with excellent communication skills and a positive approach to supporting both clients and colleagues.
You will ideally have:
- Previous experience in a reception, administration, legal secretarial or similar role
- A professional and personable approach to dealing with clients and visitors
- Excellent written and verbal communication skills
- Strong organisational and time-management skills
- Excellent attention to detail and a high level of accuracy
- Strong IT skills, particularly Microsoft Office
- The ability to manage multiple priorities in a busy environment
- Strong administrative and organisational abilities
- The ability to handle confidential information with discretion
- Excellent customer service skills
- The ability to work independently and use initiative
- The ability to work effectively as part of a wider team
- A proactive, flexible and reliable approach
- Previous experience within a legal environment would be advantageous but is not essential
- Experience with legal case management systems would be advantageous
Qualifications & Experience
- Previous experience in a reception, administration, legal secretarial or similar role is desirable
- Legal secretarial experience would be advantageous but is not essential
- Proficiency in Microsoft Office
- Experience working in a professional office environment
- Third-level education or relevant administrative qualification is advantageous
